Minutes February 2, 2017

Jermyn Borough

Council Minutes

February 2, 2017

The Jermyn Borough Council held a council meeting on February 2, 2017 at 7:00 p.m. at the Jermyn Community Center, 440 Jefferson Avenue, Jermyn, PA in the Council Chambers.

On roll call present were: Messrs. Frank Kulick, Robert Parks, John Mark, Dan Markey, Kevin Napoli, and JoAnne Wilson. Absent were: Joseph Smith & KBA. Also present were Mayor Bruce Smallacombe, Fire Chief Ray Rood, Zoning Officer Robert Chase, Atty. Larry Moran Jr., Dylan Reeves & Evan Samuelsen; Junior Councilmen.

MINUTES:A motion was made by Mr. Markey to accept the January 12, 2017 minutes, seconded by Mr. Mark; all in favor, motion carried.

DPW GARAGE BID:

There were two bids for the DPW building.

  • Peter & Paula Glass $15,000.00
  • Mark Shuta $40,150.00

Mr. Shuta is aware of the stipulation with the siren being left on the premises for up to 5 years.

Mrs. Wilson asked if we want to refer it to the committee for discussion until all the legal aspects are drawn up by our solicitor. Mr. Markey made a motion to accept the bid of Mark Shuta $40,150.00 with the stipulation the siren stays for a minimum of 5 years and contract will be drawn up by solicitor; closing to be determined, seconded by Mr. Napoli. All in favor; motion carried. Mr. Kulick asked Mr. Shuta when he wants to close, Mr. Shuta responded as soon as possible. Mr. Markey was told by the DPW that the DPW can have all their equipment out within 3 days.

COOPERATIVE AGREEMENT – RUSHBROOK CREEK PROJECT:Atty. Moran had asked to strike out certain language out of the agreement before it is signed. If the project goes wrong and certain expenditures that were unauthorized the borough would be responsible. That was taken out of the agreement and we will not be responsible. The shortfall will come out of John Blake’s estate budget or the County re-invest.

 

ORDINANCES:Tax millage ordinance – A motion was made by Mr. Markey and seconded by Mr. Napoli to pass the ordinance establishing the 2017 tax millage of 29 mills. All in favor; motion carried.

An ordinance requiring accountability of organizations in the Borough using “Jermyn,” in the organizations name. On January 1st and July 1st of each calendar year, any Organization in the Borough using the Borough’s name as part of the Organization’s name must provide to Borough Council a list of officers and a financial report of the organization. Mr. Markey said the ordinance may need to be worded a little differently. It was brought to his attention that Jermyn Youth Sports has to comply with this ordinance but what about Lakeland Youth basketball that is using the gym regularly. Atty. Moran said those entities should come here and present their own certificate of insurance, they assume the responsibly and liability and the Borough disclaims that if it is an outside organization. If it is an internal organization there is no such requirement and we are responsible for any mishaps and want to know who the people are who is a part of the organization. Mr. Markey said the reason this originated is because there were parent’s within the Jermyn Youth sports organization that wanted a little bit more accountability towards financials, organization and making sure that proper meetings are being held, voting is taking place and there is an actual board or board members. Jermyn Youth Sports consist of Jermyn Youth Softball and Jermyn Youth Baseball; which are an entity inside Lakeland Little League. Mr. Rood asked how this will affect Jermyn Fireman’s Relief. They would just need to provide a list of officers and financials. Mayor Smallacombe asked if they are asking for an end of the year statement. It will be required for July and January financials. A motion was made by Mr. Napoli and seconded by Mr. Markey to pass the ordinance requiring accountability of organizations in the Borough of Jermyn using Jermyn in the organizations name. All in favor; motion carried.

RECYCLING TRUCK:Mr. Markey said we have to notify the DEP when we are no longer using the recycling truck. They asked what we intend to do with it. We paid 10% of the grant and the state paid 90%. As long as we are selling to another municipality for the purpose of recycling and/or waste reduction we do not have to pay the state back as long as we do not sell it for any more than the 10% that we purchased it for. Mr. Markey said there were about a dozen of municipalities interested. Mr. Markey said one of the problems is we cannot find the paperwork on the grant; we have to go to the state to find out exactly what our portion was. Mr. Markey said there are about 5 municipalities who are very interested in the truck, out of these 5 municipalities how do we decide who gets it. Mr. Parks said we keep 10% and anything over we would give back to the state. Mr. Mark asked if we can use the truck for anything else. Mr. Markey asked the DPW about repurposing it and it would not be cost effective. The state does not guarantee the municipality that wants to buy the truck that they get the money. Mrs. Wilson said we are supposed to be communities helping communities. Mr. Markey said Forest City and Moscow are the two closest that have expressed interest. Mr. Mark asked what the life expectancy of the truck is. Mr. Parks said definitely not more than 10 years. Mr. Napoli said we find out how much our 10% is and we give it to Forest City and Moscow being that they are the closest communities. If either of them cannot do it then we go through the bid process. Lou Demarco asked what the money can be used for. Mr. Markey said it can be used for anything because it was our money put into that percentage. A motion was made by Mrs. Wilson and seconded by Mr. Napoli to put the recycling truck out for bid to all municipalities in the state of PA. 5 yeas, 1 no; motion carried.

ZONING HEARING BOARD:Mr. Kulick said we have a volunteer for the zoning hearing board. Mr. Domenick Delprete 542 Garfield Ave. Jermyn, PA. A motion was made by Mr. Markey and seconded by Mr. Parks to appoint Domenick Delprete to the Zoning Board. All in favor; motion carried.

PUBLIC COMMENT:A resident on 411 Washington asked if he can put a sign up for his business. Mr. Chase said there is a list of what you can and cannot do. Mr. Chase will follow up with the resident on the restrictions and guidelines regarding the sign.

Herb Black 563 Washington asked council if he can take care of his own garbage. Mr. Kulick said no it is in the ordinance.

Mr. Rood asked if he will still have access to the siren. Mr. Napoli said the buyer would be willing to build a partition wall and will have no problem working with us with having access to the siren.

Council went into executive session at 7:37 p.m.

Council reconvened at 8:30 p.m.

LETTERS TO REILLY & ZABOROWSKI:Mr. Kulick said we are sending letters that we feel they are no longer entitled to the fringe benefits they have been getting, unless they can prove otherwise they will not get them. Atty. Moran said they are discontinued effective immediately but the door is open if they can prove to us otherwise, council is willing to reconsider.

 

TAX COLLECTOR GUIDELINES:

 Mr. Kulick said tax collector office is up for election this upcoming election and wants to make sure anyone who is interested in running including for the current tax collector understands that we are going to follow the rules on what the tax collector needs to be qualified for. All newly elected tax collectors including the incumbent if reelected must submit a criminal history report prior to be sworn in. Also be required to complete a 2 hour training course. Effective March 2017, require the tax collector to submit a written monthly report detailing the previous month activity and needs to be submitted by the 3rd Thursday of the month. Effective April 2017 the tax collector will be required to attend one of the two monthly meetings every second month to address council and address any concerns. Tax collector will need to establish set hours and keep those hours. They have the option of recommending someone to appoint a deputy tax collector so when they post the hours on the door someone is there if the tax collector cannot be there. Mr. Kulick said part of the reason for this is because the Finance Committee met with the Auditor and we have over $100,000 of delinquent taxes; some going back many years. A motion was made by Mrs. Wilson and seconded by Mr. Napoli to have the solicitor draw up an ordinance encompassing the suggestions of tax collector guidelines for the Borough of Jermyn. All in favor; motion carried.

Mr. Mark asked if the two hours and criminal history is at the tax collectors expense. Mr. Kulick said for the basic training it is $250.00 no one has come and asked if they will pay for it. Mr. Mark said the previous tax collector did. Mr. Markey said he can see us paying for the continued education because it is required by the state. Mrs. Wilson said the $250.00 would be a benefit to us to make sure they get that education. Mr. Napoli said for the fire companies they pay the fee upfront and upon completion they get reimbursed.  Mr. Kulick said in this case if they do not take the course they cannot be the tax collector. A motion was made by Mrs. Wilson and seconded by Mr. Napoli to include reimbursement of up to $250 for the basic training course for tax collector upon completion of the course. All in favor; motion carried. The tax collector gets $3.75 per bill for the Borough Taxes.

MINUTES:Mr. Kulick said Mr. Markey went over minutes going back to 2010. There are some items that may have fallen through the cracks and action was not taken. Mr. Kulick provided a list to council members on some items that may have not been completed.

RESOLUTION:A motion was made by Mrs. Wilson and seconded by Mr. Markey to pass the MRM Workers Comp. Resolution. All in favor; motion carried.

REFUSE REIMBURSEMENTS:Mr. Kulick read aloud two affidavits for the garbage fees. They are done in the proper way; both notarized. A motion was made by Mr. Napoli and seconded by Mrs. Wilson to approve Mr. Robert Harvey of 12 Maple St. refuse affidavit of $165.00. All in favor; motion carried. A motion made by Mrs. Wilson and seconded by Mr. Markey to approve Howard Young 121 Bacon St. Refuse affidavit of $165.00. All in favor; motion carried.

RENTAL AFFIDAVIT:A motion was made by Mrs. Wilson and seconded by Mr. Napoli to accept the affidavit of Robert Wagner. All in favor; motion carried.

Mr. Kulick said we sent out about 30-32 letters to people that have not submitted the rental permit fee. The letter states they have 30 days to comply. Mr. Kulick said they have been given plenty of opportunity. They can submit a letter requesting hardship. There are some getting letters saying they are a rental but they are not and some refusing to pay. Mr. Kulick said they do have one letter and out of respect he will not read the letter or give out names. They are asking to be excused from the rental fee. They have offered to pay monthly until the $40 fee is paid. Mr. Mark said if it is considered family living there it shouldn’t be considered under the ordinance. Mrs. Wilson made a motion to allow the resident be excused for this year for hardship, seconded by Mr. Mark. 4 yeas, 2 no; motion carried.

OTHER:

Mr. Markey made a motion to increase the contribution to both the Crystal and the Artisan Fire Co. for 2017 from $5,000 to $7,000, seconded by Mr. Parks. All in favor; motion carried.

Mr. Markey made a motion contingent upon verification of reinstatement of physical damage coverage for the fire apparatus for each company, contact the insurance company and drop the physical damage coverage for the fire apparatuses from the Borough’s policy; only if the fire companies are paying for apparatus liability to remove that from our policy. Mr. Markey said we get a refund automatically once the coverage is canceled. All in favor; motion carried.

Upon meeting with the auditor Mr. Kulick suggested going forward we only accept check or money order for payments made to the Borough. A motion was made by Mr. Markey and seconded Mrs. Wilson going forward only payments of fines or permits will be made by check or money, no cash will be accepted. All in favor; motion carried.

Mr. Napoli thanked Mayor Smallacombe for having the AED’S donated to the Police Department and Borough.

Mr. Napoli said there have been some complaints about the tractor trailer traffic on Rushbrook. They want to know if there is any way they can reroute the trucks. Pen Dot has been contacted and they will need to do a study to see if it is necessary. Mr. Napoli also addressed the concern of having trucks enter through Bonnie Drive to get to Bardane’s instead of using Bridge St. We will have to get the signs ourselves and Pen Dot will place them in the proper spots, we are waiting for Pen Dot’s ok on this.

Lou Demarco asked what the Borough’s cost may be for the flood control project. Atty. Moran said there has been confirmation that the grant money can be used to pay professional fees including the Borough’s attorney and engineer. Atty. Moran said he was told there is no more engineer work that needs to be done. Atty. Moran said he wants there to be room for local labor. It is cheaper to use the local subs.

A motion was made by Mr. Napoli and seconded by Mr. Markey to adjourn the meeting at 9:20 p.m. All in favor; motion carried.

January 12, 2017 Minutes

Jermyn Borough

Council Minutes

January 12, 2017

The Jermyn Borough Council held a council meeting on January 12, 2017 at 7:00 p.m. at the Jermyn Community Center, 440 Jefferson Avenue, Jermyn, PA in the Council Chambers.

On roll call present were: Messrs. Frank Kulick, Robert Parks, John Mark, Dan Markey, Kevin Napoli, Joseph Smith, and JoAnne Wilson. Absent were: Evan Samuelsen; Junior Councilman. Also present were Mayor Bruce Smallacombe, Dennis Kutch, KBA,  Fire Chief Ray Rood, Zoning Officer Robert Chase, Atty. Larry Moran Jr. & Dylan Reeves; Junior Councilman.

MINUTES:

  A motion was made by Mr. Markey to accept the January 5, 2017 minutes, seconded by Mr. Parks; all in favor, motion carried.

RUSHBROOK CREEK PROJECT PRESENTATION:

Jonathan Conville; Project Coordinator, Andy Malene; Senior Project Designer & Jeff Hartranft; Water Program Specialist from DEP presented information in regards to the Rushbrook Creek Project.

Mr. Conville began by giving an overview of the project throughout the past several years. In 2002 there was 4.5 million allocated to the project and 3.7 million was released. In 2003 after severe flooding the Borough requested DEP to do a feasibility study. The project selected was a concrete U-channel. In 2006 an additional $1 million dollars of base construction release was put forward, which brought us to 4.75 million dollars. At the same time period they began working with regulatory agencies. They ran into some resistance and realized they were going to have some hurdles with the concrete U- channel. There were 9 alternatives that were developed. One of the alternatives was a hybrid system that was selected. The project will be concrete walls and the invert of the channel will be a natural stream channel. Since 2009, DEP has been working on the final design documents and regulatory agencies to move the project towards construction.

The three main components that will be involved will be DGS, DEP & the Borough of Jermyn. DGS is the funding agency, DEP is the project designer and Jermyn is the project sponsor. DGS is responsible for the legal aspects and the acquisition of easements. They also review and approve the construction plans. They request the budget to release funds for the project. DEP designs the project. They also assist sponsor in coordinating utility relocations. They would transfer the permit to the Borough after the project is completed. Throughout the entire construction period, DEP will have an inspection staff present. At the end of project construction they would also provide the Borough with calculations and as built drawings and all documents we need if we chose to go forward to work with FEMA to request a letter of map revision to revise the flood maps. Mr. Conville said when the project construction is over; DEP does not walk away from the project. They still participate in annual inspections and do rehab projects to prepare projects for when they reach their end of life aid which is typically about 15 years.

The Borough has to obtain easements for construction and maintenance. DGS issued a work order and had a lot of easements developed. That process is 95% complete; there were some title issues and corrections that need to be made. They are in process of getting those corrections made. Very shortly, DGS attorneys will be contacting our solicitor to start working out the details of getting all those easements documents signed for the project. The Borough is also required to establish a maintenance escrow deposit. This is money that the Borough would keep in an account to make sure we have funds available to operate and maintain the project for minor repairs.

Andy Malene presented information regarding the final design phase. In 2009 the Borough signed the sponsorship agreement. Once they got the agreement, they began to go forward to work on the final design. They developed contract drawings. There we some unidentified parcels that the solicitor had to do a lot of digging to turn up. They had to come up with a mitigation solution. They believe they have a good mitigation solution

Timeline:

Submit Final Permit Documentation: Fall 2017

Receive Final Permits: Winter 2017

Construction Contract Bidding Phase: Winter 2018

Project Construction Phase: Summer 2019 through Fall 2020

DGS will not bid a project until all the easements are signed and in their hands.

The channel will be 22ft wide, 7ft high with a natural stream bed invert. They will be replacing all culverts at Lincoln, Jefferson, Madison Johnson Ct. & Washington. The Borough originally wanted one at Mellow and Shields Ct. but it was too costly. They will be putting in a “trash rack,” to capture large debris, to prevent them from coming down and blocking the culvert. The whole way down they followed the existing stream channel to lessen the impacts on all the properties and to keep in an alignment with the culverts and bridges. They will also be putting in 4ft. chain link fence along the entire length of the block walls. Some of the properties may gain a little property and others may lose a little bit, depending on the alignments but they tried to stay close to the existing alignment.

What’s next?

The Borough will assess all local costs to sponsor the project.

The Borough will obtain signatures on easement documents

DEP continues to obtain permits and necessary approvals for project construction

DEP continues finalizing drawings, specifications and cost estimate.

Senator Blake:

This process is long and hard. The sponsor adjustments are not state subsidized. (Relocation utilities) The contract that was originally awarded is 2-3 years old now, at least two. We want to make sure we are monitoring the expiration on the contract. Mr. Blake said we have to get an extension request from the Borough. The original estimates that drove the ask for the money are dated now. Mr. Blake said he is concerned that the dollars that were allocated to us are sufficient to cover the costs we must bear for the sponsor adjustments. We need to take a close look at that and work with the County and DGS to guarantee we have an understanding on the estimates of the costs that have to be worded by the Borough. If we find that the dollars that are in the “bank” in combination with our own, DPW, engineer and solicitor; if everything is ok and we can still pay for everything then we will progress and keep going until we satisfy the requirements of DGS. If we find we are short, then Mr. Blake will work with the Borough to help fill that gap. Mr. Blake said another request for state funding and he will be an advocate to bring additional dollars to the Borough. We can go back to the same source because it is for the same project that we have not exhausted. We might have cooperation with the public utilities to help out to defer some of the burden on the community and tax payers. Mr. Blake said the urgent thing is to get an extension on our contract with DCED and see if we can get a clear understanding on the estimates of costs to the Borough to make sure we understand if we are in a comfort zone or not. Mr. Blake thanked DEP with their work involved in the project.

Mr. Ron Mroczka 1006 Heart Lake Rd. asked where the beginning of the project is. Mr. Malene explained the area; under RT6 Bridge is the beginning of the concrete walls. Mr. Mroczka asked if it was upstream near his property. A long the left bank there is a big erosion bank. They are going to protect that slope with stone.

How much is Jermyn’s obligation? The award is $385,000. We are hoping that covers the obligation costs. Will there be 5 bridges involved and what work will be involved? They will be replacing the existing structures with a pre cast box culvert. For environment issues they had to build an extra foot of height into the culverts. Will there be a natural stream bed? Yes. Now that FEMA is redrawing the flood plan maps do you know if this project would satisfy the requirements of an accredited levy? Their design standards are such that they attempt to design to FEMA’s requirements. It’s a channel; all documents will be given to the Borough so that they can make application to start that process to get the structure accredited on the flood maps.

Ray Rood asked if they are doing anything upstream in regards to the trees and boulders. A lot is caused by what happens upstream. No, they did take a look at it and identified one area. The problem is how far they chase it. Mr. Rood said the whole part of the road on 107 was washed out, are you doing anything upstream to help us out downstream? They realized there is an issue but they cannot clear cut the trees that will be the point of the “trash rack.” Will we need a permit from DEP to go into the “trash rack” to clean it out? No. The maintenance would be within the project area. We would be able to remove debris in the area of the trash rack. The permit would not cover going in upstream to remove debris. The trash rack will not be in Jermyn Borough. They have identified the property owners in that area and we will have an access to it and responsible for cleaning out that area.

Lou Demarco asked if the $385,000 is that the borough’s all in for solicitor’s costs and engineers? No that grant is for the utility relocations and for the acquisitions. Do we have the funds to make this go forward? Mr. Markey said when we passed the 2017 budget we added an account specifically for the Rushbrook Creek. We are opening a specific account just for the Rushbrook Creek. Mr. Smith said approximately $7,500 we put into that account this year. Lou Demarco asked if there are any estimates and if this part for the Borough is not done will it hold up the project. Lou said we are a small town and can’t raise taxes. Senator Blake said this Borough will not be without the resources it needs to get done  in order for this project to get built. $4.7 million is available right now do we have a cost of construction right now? Right now, it is at $4 million. Mr. Kulick said we need to sit down and get a better understanding on what our financial responsibility is going to be for this project and go from there.  Senator Blake said the acquisitions can hopefully go with some cooperation, the utilities might help out, the County has already expressed their willingness to help out on some of the County structures and we already have a grant in the bank. Mr. Kulick said this meeting was just as important for us as it was for the general public. He thanked DEP and Senator Blake for coming. Mr. Smith said a number of years ago we went to Senator Blake’s office and sat down with Senator Blake. We talked about the critical need to have someone as our sponsor to help us through this; at that time Senator Blake promised he would help us out as much as he could. Mr. Smith said Senator Blake is the backbone who has been here all the time. We had a meeting with Lackawanna County. There was a better understanding on what was happening. Mr. Smith said with this council there is a lot of action to see this project be fulfilled.

Mr. Mark said he has been here since the conception of this. He said there is another area by Mr. Mrozcka’s of the bank eroding. It is further upstream. Mr. Mark said it was a high bank and very hard to get stabilized. They said they can take another look and make note of it. Mr. Mark said another area he did not see is the area behind the 3 houses going over to the East Side on Delaware. This was through Representative Staback that it was supposed to be put into this project to control the flooding over there. Mr. Kutch said he remembers this discussion but was not sure if it was incorporated into this project. Mrs. Wilson said it was added later on. Mr. Mark said it was around 2006. Mr. Malene said it is something they can continue to talk about it. Mr. Mark asked about getting into the creek bed for maintenance and sentiment build up. They said after the project is complete the permit states we would have an operation maintenance obligation and restore it to as built conditions. Mayor Smallacombe asked if we are responsible for utilities on county bridges. Utilities remain a borough sponsored adjustment.

Sandra Suey- Lincoln Ave. said the edge of the creek and her driveway; the land is falling in. She asked if they can guarantee her within 3-4 years she is not going to lose her land, garage and driveway. They said we cannot make any guarantees. They cannot put an amount of time on how long it is going to take to develop the easements, we are very hopeful and think the scheduled time is very realistic. Her worry is that she is going to lose everything. She asked what she can do in the meantime. Mr. Conville said unfortunately they do not have any mechanism to fix that problem, until the easements are all signed and DGS gives the right to bid we can’t build the project; we are doing the best we can. Until the project goes into place, it will remain a private property issue.

Mr. Napoli said we are going to incur more fees from solicitor and engineer, at the meeting we had in March or April we were told at that point our Engineer no longer had anything to do with it, it is the Engineers of the County. Mr. Markey asked Ralph Pappas after a point we would be using the County Engineer not the Borough Engineer. Mr. Kulick recalled the statement as well. Mr. Napoli asked if we are definitely going to incur fees. Mr. Pappas said through the grant we cannot pay the legal work or engineer out of that grant money, the Borough would be responsible for it. Mrs. Wilson asked about the County Engineer. Atty. Moran asked why you cannot pay for professional fees out of the grant money. Mr. Pappas said it is part of the agreement, they will send the original budget.

Randy Parry- The total allocation is $4.75 million, in a rare event you come in under budget; what happens to the .7. Why can’t it help pay their bills? Mr. Malene said 4 million is for construction, $750 is for design and contingency. That money cannot be used to pay for anything else.

Gerard Jeffery- What is the reason for replacing the Johnson Ct Bridge? Mr. Mark said it is the most used alley way we have. Mayor Smallacombe said it benefits our business district and fire companies for emergency personnel.

Mr. Malene said when DGS releases the easements to the Borough, we will come up and advise the Borough to set another public meeting and make sure you have the list of all the property owners and make sure they are aware of that public meeting.

Mr. Markey asked if any other municipalities are involved in this besides Jermyn and will we have to obtain easements from any of those municipalities. We will have to obtain easements through the private property owners that reside in those municipalities.

All of council thanked them for coming.

A recess was called at 8:50 p.m.

Council reconvened at 8:55 p.m.

TREASURER’S REPORT:

General Fund after bills and deposits $74,747.49 – Refuse 83,348.59 – Recycling $20,451.06 – Liquid Fuels $12,648.77. Deposits 42,643.99 – Disbursements $52,294.32

A motion was made by Mr. Napoli and seconded by Mr. Parks to accept the bills. All in favor; motion carried.

UCC APPEALS BOARD:

Mr. Kulick said we need to set up the appeals board for the UCC. We have three volunteers; Robert Thomas Moran, Don Muschal & Lou Demarco. A motion was made by Mr. Smith and seconded by Mr. Parks to appoint Lou Demarco, Robert Thomas Moran & Don Muschal to the UCC and Property Maintenance Code Appeals Board. All in favor; motion carried. Atty. Moran said we are always looking for alternates.

AGREEMENT:

Atty. Moran said he spoke to George Kelly regarding the cooperative agreement with the county for the creek project. He made some changes on the agreement and wants to look it over before we sign anything. A motion was made by Mrs. Wilson and seconded by Mr. Markey to allow the solicitor to negotiate the Cooperative Agreement with the County. All in favor; motion carried.

ORDINANCES:The Ordinances for organizations and tax and garbage fee. They were sent for publication and will be voted on for next meeting.

RENTAL FEE ORDINANCE:Mr. Kulick read aloud a letter from a resident who is unable to fix her property to rent it out. The solicitor said if they do not want to pay that is not good enough but if you cannot pay that is good enough but come in here and tell us why you cannot pay and request a waiver from council. A motion was made by Mrs. Wilson and seconded by Mr. Smith to allow the exception for 209 Franklin of Ms. McLaughlin of the rental fee. All in favor; motion carried. Mr. Mark said if they are not renting them they should not be charged a fee. Mrs. Wilson said the affidavit may have not been worded as correctly as it should have been but that is why the affidavit was sent out and they had to have it notarized that were not renting that apartment out. If it’s not a rental then it is a single dwelling and they should fill out the affidavit. Mr. Kulick said collected 131 permits as of 1/5/17 and we sent out about 200. Mr. Kulick said if it’s an apartment and no one is living there, you still have to pay the rental fee.

 SAFETY: Mr. Napoli provided council with a report listing 2017 goals and the highlights of 2016.

 GARBAGE FEE REIMBURSEMENT:

Mr. Kulick said you are supposed to submit an affidavit that there is no garbage put out and no one is living there, it has to be done within a year of the time you are requesting the money for. Mrs. Wilson asked what kind of affidavit? Mr. Kulick said it is in the ordinance.

DPW BUILDING:

Mr. Kulick said we agreed at some point we wanted to sell it. He proposed to advertise it, to accept offers for it up until Feb 1, 2017. Any offers are with a stipulation that the fire siren remains on the building for at least 5 years. Mr. Kulick said it costs us $4,000 a year to maintain the building.

Mr. Rood said he still needs access to the building for the fire siren. Atty. Moran said that will be covenant in the deed. Mr. Kulick asked Mr. Markey if we are sure we are ok with moving the trucks moving where they need to be moved. Mr. Markey said yes. Lou Demarco said he would be interested in the building and having the Borough sign a 6 month lease allowing them to leave the trucks in there for $200-$250 a month until they work something out with their new location. Mr. Rood said once the building is gone is the Borough financially stable enough to do whatever they do to house these trucks, the maintenance of the trucks. What is the future if that is sold? Mr. Rood said to move the siren it would be in the 20 – 25 thousand range. Lou Demarco said leave the siren there for the life of the building. Mr. Rood said that would be ok if it was not going to be used for apartments. Mayor Smallacombe said we have to adhere to our own ordinances. The more equipment we bring here, the less room there is for parking. Mr. Napoli said it will not hurt to see what we can get for it. Mr. Rood said if we do sell the building we have to look to what is going to happen after we sell the building. The realtor was going to list it at $58,000. Mr. Markey said for the record we never set a price, if the realtor was going to list it; it was going to be listed at $58,000. Mr. Mark said we just had everyone here about this creek project, we better have some money put on the side just to make sure that Jermyn Borough isn’t going to be the ones to hold the project up. This is a big project here and you see how long it has been going on. We are going to have a building we are talking about selling and more expenses moving the siren. Mr. Kulick said we discussed selling the DPW building. If we sold the building we would probably put it into the creek account. We have to build a new building at some point, but it does not have to happen right now. Mr. Smith said speaking from the Finance group, when the Finance Committee met to do the 2017 budget, the question came up how long are we going to keep funding the DPW garage? The building was deteriorating. Mr. Smith said we thought it would be in the best interest of the Borough if we take a look to see if we can sell that building. The best thing we felt was to recommend to council that this is the course of action we should take. Mr. Mark asked if they took into the consideration the cost of moving the siren. Mr. Smith said the cost of moving the siren was really not discussed in that point of time, it was the yearly maintenance costs and when the roof goes; our costs each year would be going up.

A motion was made by Mr. Markey and seconded by Mr. Napoli to advertise the DPW garage for sale; if someone wants to look at it they can call the Borough Office. Offers up until Feb 1, 2017 with the stipulation that the fire siren can stay there for a minimum of 5 years. Sealed Offers. All in favor; motion carried.

DCED AUDIT:

Mr. Markey made a motion and seconded by Mr. Napoli to appoint Michael Barbetti’s firm to complete the DCED audit for Jermyn Borough for 2016. All in favor; motion carried.

DUMPSTER ORDINANCE:

Mr. Markey mentioned said it was discussed to put an expiration date on the dumpster permit application. Does this need to be advertised or amend the ordinance to include the expiration date? Atty. Moran recommended putting it on the application. A motion was made by Mr. Markey to allow the Borough Secretary to update the dumpster ordinance permit application to include an expiration date; seconded by Mrs. Wilson. Mr. Mark asked if we are giving an amount of time for the expiration date. Mr. Kulick said 6 months is too long. Mayor Smallacombe suggested 30 days and then to renew it if needed longer. The motion was amended to update ordinance application with an expiration of 30 days from date of application. All in favor; motion carried.

ALTERNATE FOR APPEALS BOARD:

A motion was made by Mr. Napoli and seconded by Mr. Markey to appoint Dan Johnson as an alternate for the UCC and Property Maintenance Code Appeals Board. All in favor; motion carried.

HEALTH INSURANCE:

The solicitor advised that the payments to Mr. Reilly and Ms. Zaborowski are not obligated by the Borough. A motion was made by Mr. Markey and seconded by Mrs. Wilson to have the solicitor draw up a letter to Mr. Reilly and Ms. Zaborowski that we will no longer be paying their insurance as of January 2017. All in favor; motion carried. Mrs. Wilson said Mr. Reilly was paid $907 in 2016. It was decided to make the final payments of 2016.

GARBAGE CANS:

Garbage cans have to be brought back in within 24 hours. Mrs. Wilson said the garbage cans on Main St. can be put in the alleys.

OTHER:

Mayor Smallacombe asked if he can do a fundraiser on the Borough stage – musical fundraiser the week before Memorial Day. They advised the Mayor to go through the Recreation Commission.

A motion was made by Mr. Napoli and seconded by Mr. Markey to adjourn the meeting at 10:05 p.m. All in favor; motion carried.

 

 

 

 

 

 

 

 

 

 

 

Minutes January 5, 2017

Jermyn Borough

Council Minutes

January 5, 2017

The Jermyn Borough Council held a council meeting on January 5, 2017 at 7:00 p.m. at the Jermyn Community Center, 440 Jefferson Avenue, Jermyn, PA in the Council Chambers.

On roll call present were: Messrs. Frank Kulick, Robert Parks, John Mark, Dan Markey, Joseph Smith, and JoAnne Wilson. Absent were: Kevin Napoli & KBA. Also present were Mayor Bruce Smallacombe, Fire Chief Ray Rood, Zoning Officer Robert Chase, Atty. Chris Harrison & Dylan Reeves; Junior Councilman.

MINUTES:A motion was made by Mr. Markey to accept the December 8, 2016 minutes, seconded by Mr. Smith; all in favor, motion carried.

JUNIOR COUNCILMAN:

 Swearing in of Junior Councilman Evan Samuelsen

Evan was sworn in by his grandfather, Mr. Yurgosky.

COUNTY WASTE:

Michael Carr from County Waste was present at the meeting. He asked council and the residents if they had any questions. Lou Demarco suggested they send the loose truck around first and then pick up the garbage cans. He said when he approached the driver with a concern regarding his garbage, the driver told him to call the office. Michael Carr said it is their check and balance when a resident makes a phone call to the office, this way they are able to carry out a work order when a call is made. Mrs. Wilson said she had two phone calls from two different people in two different sections of Jermyn. The callers stated they saw the recyclables being tossed and dumped into the same receptacle as the garbage. Mr. Carr explained their procedure, when they hit the recycling button the flap goes down and another one comes up, the garbage goes in one section and the recycling goes in one section of the truck. He said they do not throw away the recyclables. Mr. Parks had a concern with his own garbage. For two weeks his garbage was picked up but his recycling was not. He called their number and the customer service representative was rude. Mr. Carr said sometimes when their phones are overloaded the calls go to a call center. Mr. Parks also said the bulk truck that goes around drives around town like a maniac. Mr. Carr said he will bring this up in their operations meeting. He said if anyone has an issue please call him directly. Mr. Parks thanked Mr. Carr for coming.

AUDIT UPDATE:

Mr. Garvey from Michael Barbetti LLC performed the internal audit through November 30 of 2016. He presented to council his findings in the audit that was performed. They broke the report down in funds. Overall for 11 months there were excess revenues to expenditures so the funds balances increased from the prior audit which was at December 31, 2015. There is debt involved with some of those revenues that came in. $500,000 was borrowed for the paving project. Other than that there were minimal liabilities. The report also includes footnotes that are applicable to the financial statements presented. Our statements are not prepared on a true accrual basis. Our total debt is not recognized as a liability and we do not have a general fixed asset account group. Michael Barbetti, LLC will perform our DCED audit. They also issued a management letter that points out areas they feel can use improvement in record keeping and fiscal management. There were six or seven items listed. The Finance Committee will meet with Mr. Garvey. The management report along with the audit report will be available at the Borough Office. A motion was made by Mr. Markey and seconded by Mr. Smith to receive the auditor’s report ending November 30, 2016 and will be available for inspection in the Borough Office. All in favor; motion carried.

RAPID CAST:Mr. Markey presented council with a proposal for Rapid Cast. Mr. Markey said with Rapid Cast, we can send out as many e-mails, calls and text messages up to 1,000 contacts for $2,000/per year. Mr. Markey said this is a better way to communicate with residents. If there is a snow emergency we can let residents know. He said we have a lot of residents that are not technical savvy; they are not on the website and not on Facebook. The Superintendent from Lakeland School District Mr. Jeffery was at the meeting and explained how the system works for their school. Mr. Jeffery said they took the student demographic information and put it into School Cast and they had an option to opt out of it. He said there is a particular compliant sign up form they can use. He said the hardest part is maintaining accurate numbers, for example if someone’s number changes. Mr. Markey said if the public knows what we are doing this for they would be a lot more willing to do this. Mr. Jeffery suggested creating a poster. Mr. Mark said they can also put it in the newsletter. Mr. Parks said with all the complaints we had about the alternate parking it is a good idea. Mr. Rood asked how the information gets out there. Mr. Smith said someone would have to send out the message. Mr. Jeffery said you can give people access to put out the information. Mr. Kulick asked if you can break it down by area. Mr. Jeffery said that is another feature on it, you can set it up by zones, streets etc. Mrs. Wilson said we should look into this. Mr. Mark said we need three quotes. Mrs. Wilson would like one more company. Mr. Markey said this was the last one he researched and the best one. Mrs. Wilson said just so everyone knows we looked into others for transparency. Mr. Markey said he will get those other quotes from other companies.

2016 Highlights & 2017 Goals:Mr. Kulick asked chair members of the committees to give a brief review of 2016 and a look ahead for 2017

RECREATION:Chris Jordan from the Recreation Commission said he will be getting snacks for the vending machine. They are having the same events for 2017 as they did for 2016. He said they are keeping it simple until they get more people active. Mr. Jordan also stated Rec. will keep the candy vending machine because it provides them with the money to help with events. A motion was made by Mr. Markey and seconded by Mrs. Wilson to remove Joe Ambrosia from the Recreation Commission as per the recommendation from Chris Jordan of the Recreation Commission. All in favor; motion carried.

PRESIDENT:Mr. Kulick said one of the highlights of the year was the ability for council to merge together and get some things accomplished. Street paving, budget revision, garbage fee reduction, settlement on Zeller, gaming grant award, ordinance fee updates, garbage contract. Mr. Kulick said a general improvement in the function of council has taken place over the last year and is accredited to everyone at this table. Looking ahead: On going creek project, fiscal control; fine working budget, safety concerns (clean up blighted properties), safety of residents, ordinance consolidation, ongoing sourcing of grants. Mr. Kulick thanked all fellow council members for their support over the last year and look forward to it this year.

MAYOR:Mayor Smallacombe said it was a very good year to see members of old council and members of new council working together for the same goal of the Borough. The police department is under good hands with Chief Arthur and now we have another full time officer to go along with that. As we go forward we are going to be working on our ordinances and consolidating our ordinances into one big ordinance book that can be handled by the police department and residents can see and understand more. Mayor Smallacombe said we will continue to educate ourselves. Our council is taking apart of webinars and also learning through the PSAB. Mayor Smallacombe said it is great to see Junior Councilman doing a good job on council.

DPW:Mr. Markey said in 2016 the DPW accomplished a lot. There were no accidents in 2016, safety is our first priority. The DPW obtained some new equipment and got rid of some old equipment. Mr. Fuga was sent to a couple of Penn Dot classes and hopefully one day receives the education required to become a road master. They began plans to move out of the DPW garage and hopefully soon having a new one. Mr. Markey said they are utilizing their part time employees which helps pay less overtime to our full time employees. The plow schedule is working out very well. The DPW completed the main street light LED conversion. Mr. Markey said the lights look very nice going down main St. now. Mr. Markey stated 2017 goals: sell DPW garage and construct a new one, complete street sign conversion, fill work on some alley ways and roads that are less maintained, devise a plan and take action to repair Old Mill Rd., start building maintenance at the Borough building. Mr. Markey said they were able to get a lot of new equipment and do a lot of repairs in town and still stay within even mark for 2016 budget.

FINANCE:Mr. Smith said 2016 was a year of challenges. The Finance Committee met a lot. They started off with a simple question as they were starting the 2017 budget, what are your goals? They took 2014, 2015 & 2016 and looked at the revenue for each year, line item by line item. Rather than have a guestimate for 2017, they actually put down numbers they believe they can live with. There was a lot of give and take. Mr. Smith said the bottom line for the budget was what was best for the community. They were able to drop the garbage fee and drop taxes 1 mill. The Finance Committee will plan to meet quarterly, to make sure the numbers are where they should be. Mr. Smith said they worked hard together and excited to see what happens this year.

 SHADE TREE:Mrs. Wilson said the bank balance is $2,834.21. She said usually they have a lot more money than that but this year has been rough. They did not have a lot of fundraisers.

Mrs. Wilson read aloud the 2016 Shade Tree Report: JSTC trimmed back trees on Washington Ave. and Lackawanna Ave. eliminating safety problems, planted 12 street trees, maintained the Jermyn Memorial Garden, maintained the World War I Veterans Park, maintaining the greenway in the “business area” of Jermyn Borough throughout the summer months, Scout Corner clean-up in conjunction with Girl Scouts. For 2017, they will continue to do the same as in 2016 to help maintain the beautification of Jermyn Borough. 2017: Tree planting will continue every year, grant seeking for replace of greenway in certain high traffic areas with modern grid form, continue with bus trips for the public as their form of fundraising, continue working with Recreation Commission and DPW in maintaining and beautifying the Town of Jermyn, replacement of mulch at Memorial Garden and W.W.I Veterans Park and at W.W.I Veterans Park replacement of gravel in parking area.

Mrs. Wilson said the gym doors must be replaced and she will talk to Mr. Chase about it. The air conditioner is in the budget and she will speak with our president on when we should have it done. She said we may need some help with the DPW. Mrs. Wilson thanked Superintendent Mr. Jeffery for assisting council within the selection of our two Junior Councilman. Mr. Jeffery said anything our students can be involved we will support.  Mrs. Wilson commended Junior Councilman Dylan Reeves on giving his opinion during the Curfew Ordinance discussion.

CRIME WATCH:Goals for 2017: 50 active members, kickoff event, will continue the Jermyn Nigh Out, New checking account, working on Bylaws; adopt new bylaws at next meeting.

safety Concern Rusbrook-Jefferson:

Mr. Chase said it has been taken care of.

Meeting Dates:A motion was made by Mr. Markey and seconded by Mr. Smith to set the meeting dates for the 1st & 3rd Thursday of the month at 7:00 p.m. beginning February. All in favor; motion carried.

CODE ENFORCEMENT:Mr. Rood asked if there is any progress on fees or a hearing board. He has not heard anything on the Red House. Mr. Rood said his hands are tied as code enforcement officer because he cannot make any final decisions with the property at the red house. He is making great progress with 536 Washington, they have a zoning permit. 504 Washington will be turned into a rental unit. Mr. Rood said he doesn’t know where to go from here; he doesn’t want to cite people in case they want to appeal it because there isn’t an appeals board. Mr. Markey said we have to appoint an appeals board. Mr. Kulick will set up a meeting and a committee. The committee will be Mr. Kulick, Mr. Smith & Mr. Parks.

ZONING:The company across from Rapid Pallet obtained the required permits.

PUBLIC COMMENT:

Mr. Jeffery thanked council for their service they provide to the community. He is very proud of the two Junior Council Members. Mr. Jeffery would like feedback from the Community Newsletter. Mrs. Wilson said it is very good and helps keep everyone informed. Mr. Markey asked why it is only geared toward Community Leaders and not all parents or tax payers. Mr. Jeffery said it is a non-student, adult driven. The adults in the community that do not have children within the system have the information as well because they live within this community as well. Mr. Kulick suggested updates on the sports programs for the newsletter. Mr. Jeffery said he can contact the Athletic Director and asked to contribute an article for every letter. Mrs. Wilson thanked the Scott and Mayfield Elementary principals. The Shade Tree goes there for Earth Day and Arbor Day. Mr. Smith said there should be more in depth material for the comprehensive plan in motion, to inform the public on where the district is going now and plans for the future. Mr. Jeffery said that committee is currently in the planning phase. Mayor Smallacombe said it is very informative so we know what is going on around the schools. Mr. Jeffery said our students and staff are extremely community centered. Mr. Markey said we use a lot of your students for different things.

Lou Demarco asked about the audit for the Jermyn Youth Sports. Mr. Markey said we are waiting to talk to the solicitor to pass the ordinance. Lou Demarco asked about the minutes and budgets. Mr. Kulick said the minutes cannot be distributed until they are voted and approved and then they go on the website. The budget is advertised on the website and in the Borough Office. Lou Demarco asked who he can talk to about the DPW garage. He asked how it is zoned. Mr. Rood said it is R2 zoned. Mr. Chase said for personal use it isn’t a problem but for renting it out for storage units that changes the use classification of the zone. It may require a zoning hearing. Mr. Markey said we have not voted yet to go with a realtor. Mr. Rood said there are not property maintenance code issues with the building. Mr. Rood said the cost of the new siren would be $20,000 to mid 20’s.

Mr. Markey read aloud two other quotes of companies that are alike to Rapid Cast. Callemall.com limited 1,000 phone numbers $2,700 per year –  Automatedcalls Inc. 1,000 phone numbers $2,519.76/ per year – Rapid Cast 1,000 licenses – $2,000/per year. A motion was made by Mr. Markey and seconded by Mr. Parks to go with Rapid Cast for automated calling system. All in favor; motion carried.

A motion was made by Mr. Markey and seconded by Mr. Wilson to adjourn the meeting at 9:05 p.m. All in favor; motion carried.

 

Minutes December 8, 2016

Jermyn Borough

Council Minutes

December 8, 2016

The Jermyn Borough Council held a council meeting on December 8, 2016 at 7:00 p.m. at the Jermyn Community Center, 440 Jefferson Avenue, Jermyn, PA in the Council Chambers.

On roll call present were: Messrs. Frank Kulick, Robert Parks, Dan Markey, Kevin Napoli, Joseph Smith, and JoAnne Wilson. Absent were: John Mark & KBA. Also present were Mayor Bruce Smallacombe, Fire Chief Ray Rood, Zoning Officer Robert Chase, Atty. Chris Harrison & Dylan Reeves; Junior Councilman.

MINUTES:

 A motion was made by Mr. Markey to accept the December 1, 2016 minutes, seconded by Mr. Napoli; all in favor, motion carried.

TREASURER’S REPORT & DISBURSEMENTS:

General Fund: $ 119,636.31

Refuse: $94,598.22

Recycling: $20,451.06

Deposits: $47,639.72

Disbursements including payroll: $48,757.31

A motion was made by Mr. Markey and seconded by Mr. Napoli to accept the disbursements read aloud. All in favor; motion carried. A motion was made by Mr. Smith and seconded by Mrs. Wilson to accept the treasurer’s report. All in favor; motion carried.

JUNIOR COUNCIL MEMBER AWARD:Edward Knittel from Pennsylvania State Association of Borough’s presented Junior Councilman; Dylan Reeves with a distinguished Junior Council Award. His participation in Borough Government and decision making is very much appreciated and has made a positive impact on the community. Dylan plans on attending Penn State University and majoring in Nutrition.

PROCLAMATION:There was a presentation in honor of Mr. Walter Wiegand. Mayor Smallacombe read aloud the proclamation honoring The Five Jermyn Survivors of the Pearl Harbor Attack. We hereby proclaim December 8, 2016 as Walter J. Wiegand Day in Jermyn, Pennsylvania.

MAYOR REPORT:They interviewed police officers for the full time position. There were 5 qualified candidates. The first Crime Watch meeting went very well. Crime Watch is open to everyone in the Borough. Mayor Smallacombe said we are in good hands with the people that stepped forward that want to take part of it. This week is a busy week in the borough with the Girl Scout Light Parade on Saturday and the Community Concert on Sunday. This will be the 24th year for the Community Concert. Mayor attended the presentation honoring the Pearl Harbors Survivors. Mayor Smallacombe said we have 5 residents; the most of any in Community in Lackawanna County that were survivors of Pearl Harbor.  Mayor Smallacombe said the effort we put forward for Veterans in this town is far above most communities in Lackawanna County.

The House Holiday Decorating Contest will start December 10th thru December 31st. They will pick 4 houses that are the best decorated.

Mayor Smallacombe commended Borough Council on doing a great job on the Budget for 2017. They worked very hard; it is very tough in a small community very with little revenue to come up with enough money to keep the borough going.

FIRE CHIEF/CODE ENFORCEMNT:

Mr. Rood said he has not heard back from the red house on Washington Ave after sending a certified letter. 536 Washington zoning application was put in. Once it is approved they will start demolition of the building. He has been in contact with 3 different people for demolition. 504 Washington, the process is being laid out and 4 unit rental will be in there. Mr. Rood also said they need to decide on appeals court and a fee schedule.

ZONING:Mr. Chase said he is working with a company that is moving in across from Rapid Pallet. He discussed with them what they are doing there. They will be assembling large parts for the utility company. They will be here for 6-8 months. When they are done they will tear the concrete pad out. Mr. Chase contacted NEIC about it and they have to acquire permits through them. Mr. Kulick asked how many employees they are going to have. Mr. Chase did not know. Mayor Smallacombe said to make sure we get their wage tax.

DUMPSTER PERMIT:Mr. Kulick said the dumpster problem on the East side of Jermyn is moved. He suggested there should be an expiration date on the permit application.

JUNIOR COUNCIL:Dylan Reeves thanked council for the award that was presented tonight. He introduced Evan Samuelsen who will be our second Junior Councilman. He will be sworn in January 5, 2017. Mayor Smallacombe congratulated Dylan on his great football season and his accomplishments.

DPW:KBA is working on what they can do for the 700 block of Lincoln. Mr. Markey said the plow schedule is working out very well. Chief Ray Rood and Mayor Smallacombe will be unavailable to plow and will be removed from the plow schedule. It has been going very smoothly so far. DPW received new snow emergency signs.

RECREATION:Mrs. Wilson said the recreation commission is setting up a regular monthly meeting date. The bricks for the memorial garden is an ongoing item, if anyone wants to purchase a memorial brick please contact Mrs. Wilson. Mrs. Wilson reminded council that we have to do something with the borough parking lot. Mr. Markey said we have money for that. Mr. Kulick said we agreed to wait until the spring. Mrs. Wilson said she was hoping it would have been done when the paving co. was here. Mr. Markey said it is separate because it’s a grant. Mrs. Wilson said to put it on the agenda for the spring time.

FINANCE:Mr. Smith thanked Mr. Markey and Mrs. Wilson. He said the real hard work starts now; in regards to the budget. Mr. Smith said each chairperson is in charge of their department. We look forward to the budget and hopefully it works the way we think it will work. Mr. Kulick said the tax levy and garbage was not included in the budget, since it was already advertised we do not have to advertise it again. A motion was made by Mrs. Wilson and seconded by Mr. Parks to include the levy of the tax millage of 29 mills which is 1 mill lower than last year and garbage fee of $145.00 which is $20.00 lower than last year.

SAFETY:Mr. Napoli said the dumpster was taken care of on Hudson St. There was a fire call at 77 Franklin St. and it is being investigated as a possible arson. The police department received Narcan(a drug used to resuscitate a patient for an overdose) in October. It was used last week in Mayfield to bring a patient back from an overdose, the patient survived.

On Sunday; The Safety Committee, Mr. Napoli, Mr. Parks & Mr. Smith met with the 5 applicants for the full time officer position in Jermyn. They recommended Dominic Calzola for the full time officer in Jermyn. Mr. Markey made a motion to hire Officer Calzola as the full time officer in Jermyn, seconded by Mr. Napoli. All in favor; motion carried. Mr. Napoli said the next step is to offer the job to Dominic Calzola.

CRIME WATCH:Mr. Kulick said we have to decide whether we want to establish Crime Watch as a Committee or Commission. Carrie Chase; Crime Watch VP was at the council meeting. She said we have a group of people that can make their own decisions; we are independent of ourselves. Mayor Smallacombe said if there are any problems you can always appoint and make it a commission. It was decided Crime Watch will be a committee.

VONAGE:

Mr. Markey said we are paying about $130.00/monthly for phone/fax; with Vonage the phone lines and e-fax we would be saving $35+ a month. Our internet would go up $10.00. Mr. Markey said we have been paying a Frontier internet bill for $25.98/monthly for a long time. The frontier monthly fee was continued to be paid every month, we can only assume because the Jermyn borough@epix.net email address comes with this frontier internet subscription. For the past 10 years the Borough has been paying for an e-mail address. We have been paying for a dial-up internet because it included the Jermyn e-mail address. Mr. Markey said it was at least $3,000 that was wasted over the course of 10 years. A motion was made by Mr. Markey to cancel Frontier effective Jan 1. Mrs. Wilson suggested waiting longer because there is state correspondence and grants that use the epix email. She suggested giving 30 days or more to let everyone know the email address changed. A motion was made by Mr. Markey and seconded by Mr. Smith to eliminate Frontier internet service effective Feb. 1 2017 and have the borough secretary notify all the appropriate people who use the epix.net to change it to jemynpa.com.

Mr. Smith said we do not need a motion to switch to Vonage; there is already a motion on the books that was made years ago. Mr. Smith said no council member canceled the subscription.

LITTLE LEAGUE:Mr. Kulick said he agreed with Mrs. Wilson from the previous meeting when she suggested getting a list of officers and financials and suggest someone on council make a motion to have the solicitor draw up an ordinance establishing that any organization that has Jermyn in its name provide a list of officers and a financial report in January of every year to council. Mr. Napoli suggested January and June; a lot can happen in a year. A motion was made by Mr. Markey and seconded by Mr. Parks to have the solicitor draw up an ordinance establishing that any organization that uses Jermyn in its name provide to council the first of January and fist of July every year a list of officers and a financial report. All in favor; motion carried.

OFFICER CALZOLA:Officer Calzola entered the meeting. Mr. Napoli told him we voted tonight and would like to offer him the full time officer position. Officer Calzola thanked council. Council congratulated Officer Calzola.

RENTAL UNIT:Mr. Kulcik said nowhere in the ordinance does it say if the apartment unit is not rented that the fee is waived. The fee is not waived if the apartment is not rented. The affidavit is for a single unit converting into a multi or a multi-unit into single dwelling.

OTHER:The Mayor has submitted a letter that he will refuse his salary for his position that is in the budget and requests to use the money for the good of the Borough. There are 2 annual membership fees for the Mayors Association; he will pay for 1 membership. Mr. Markey made a motion to pay both memberships out of the budget because we specifically budgeted for such memberships for fees and subscriptions for that very reason. Mr. Markey said he appreciates that he wants to pay for it on his own; Mr. Markey said Mayor Smallacombe does a lot for the town. A motion was made by Mr. Markey and seconded by Mrs. Wilson to pay both subscriptions for 2017. All in favor; motion carried.

PUBLIC COMMENT:Karen Striefsky said she lived in Jermyn all of her life. She asked if there is a code enforcer for the occupied dilapidated houses; specifically the house on Franklin St. Mr. Rood said yes, he is in the process of working on the one on Franklin. She is concerned because it is a hazard and her property value is going down.

Carrie Chase addressed council in regards to The Forever Sammie Foundation. They will be having a Christmas Clothing drive for the homeless. They will be accepting new or gently used coats, hats, gloves, etc. There will be a donation drop off box at the Borough Building.

A motion was made by Mr. Napoli and seconded by Mrs. Wilson to allow Carrie Chase to setup a collection box for The Forever Sammie Foundation. All in favor; motion carried.

Council went into executive session at 8:12 p.m. for personnel reasons.

Council reconvened at 8:27 p.m. A motion was made by Mr. Markey and seconded by Mr. Smith to adjourn the meeting at 8:27 p.m. All in favor; motion carried.

Minutes December 1, 2016

Jermyn Borough

Council Minutes

December 1, 2016

The Jermyn Borough Council held a council meeting on December 1, 2016 at 7:00 p.m. at the Jermyn Community Center, 440 Jefferson Avenue, Jermyn PA in the Council Chambers.

On roll call present were: Messrs. Frank Kulick, Robert Parks, Dan Markey, Kevin Napoli, Joseph Smith, and JoAnne Wilson. Absent were: John Mark, Mayor Bruce Smallacombe. Also present were Solicitor Larry Moran Jr., Tony Grizzanti; KBA & Dylan Reeves; Junior Councilman.

MINUTES:A motion was made by Mrs. Wilson to accept the November 17, 2016 minutes, seconded by Mr. Parks; all in favor, motion carried.

CERTIFICATE OF APPRECIATION:

Kyra Davey and Fastenal Company received a certificate of appreciation. Fastenal Company graciously provided Jermyn Borough with first aid kits and also with many other donated items for the Jermyn Recreation Commission. Kyra Davey was awarded a certificate of appreciation for outstanding contribution and volunteerism within the Jermyn Recreation Commission.

2017 Budget:

A motion was made by Mr. Napoli and seconded by Mr. Markey to pass the 2017 budget as presented at last month’s meeting. All in favor; motion carried. Mr. Kulick thanked the Finance Committee and Mr. Smith’s leadership for doing a great job on the budget. Mr. Kulick said it sounds like it is a fiscally conservative budget that we can track.

ADOPTION OF REOLUSTION & ORDINANCES:

A Motion was made by Mr. Smith and seconded by Mr. Napoli to adopt the resolution amending ordinance 3-2002 for registration of rental properties. All in favor; motion carried

Ordinance 2-1990 Refuse Collection Service- A motion was made by Mr. Markey and seconded by Mr. Parks to accept the resolution amending ordinance 2-1990. All in favor; motion carried.

Ordinance 2-2016 Add addendum to fee and penalty schedules- Pave Cuts- A motion was made by Mrs. Wilson and seconded by Mr. Markey to accept the resolution amending ordinance 2-2016. All in favor; motion carried.

Ordinance 1-2002 – A motion was made by Mr. Parks and seconded by Mr. Markey to accept the resolution amending ordinance 1-2002 Ordinance Regulating the Installation and Maintenance of Alarm Systems. All in favor; motion carried.

Ordinance 2-1992- A motion was made by Mr. Smith and seconded by Mr. Markey to pass the resolution amending ordinance 2-1992 for the use of Private Roll Offs/Dumpster. All in favor; motion carried.

Ordinance 2-2005 Callahan Park- A motion was made by Mr. Markey and seconded by Mr. Smith to accept the resolution amending ordinance 2-2005 Callahan Park. All in favor; motion carried.

Ordinance 3-1998 A motion was made by Mr. Napoli and seconded by Mr. Markey to pass the resolution amending ordinance 3-1998 Ordinance Regulating Canvasing and Soliciting within the Borough of Jermyn.

Washington Ave. Red House:

Mr. Rood said he sent a certified letter to the property owner and has not received a response back yet.

PPL LED CONVERSION:

We received a new upfront cost to convert the street lights to LED. Total cost will be $696, if we leave out the lights that are under 10 years old. Mr. Kulick read aloud a resolution from PPL to convert the street lights to LED. A motion was made by Mrs. Wilson and seconded by Mr. Parks to pass the resolution as read. All in favor; motion carried.

KBA:

Mr. Grizzanti from KBA addressed council on Rushbrook Creek Project invoice. It was for the coordination with different utilities and the vegetation growth. Mr. Markey said they asked KBA to look at the vegetation but everything else as far as utilities go he is up in the air on. He questioned if they should be billing the county for that. Mr. Markey suggested holding off on that bill until next meeting.

Mr. Markey said we also held off on the other two bills. He said he wanted to be able to see everything to make sure we had something tangible before we paid the bill. A motion was made by Mr. Markey and seconded by Mrs. Wilson to pay two out of the three KBA bills with the exception of the Rushbrook Creek Project Bill.

Wayco came back and fixed the driveway issues that residents had problems with.

The paving for Henry Dr. is complete; the County will do a walk through.

700 block Lincoln: Mr. Markey asked if there is anything they can do to mitigate this issue with the water problem. Mr. Grizzanti said they will see if Mayfield can also do anything to help out.

DPW Building:

Mr. Markey said he talked to Mr. Glass and he has several projects in progress going on in Jermyn. Right now with the other projects he is going to temporarily pass on the purchase. He may express interest again.

Davis Ct: Atty. Moran sent a letter to UGI regarding the drains at Davis Ct.

Full Time Police:

Mr. Napoli said they have 5 applicants and they will be doing interviews. They will come back with their recommendation next meeting.

VONAGE PHONE:

Council received pricing for Vonage phones, which will include two phone lines and e-fax. Mr. Markey said council voted to switch to Vonage and it was switched for a period of 3-4 days and the Borough Manager switched it back. Mr. Markey said we would be saving money by switching back to Vonage. Mr. Kulick asked if there were any issues with Vonage. Mr. Markey said he personally heard good things about Vonage. It was suggested to call Adams cable to find out what the bill would be if we took the phone off and left the internet on it.

Pearl Harbor Proclamation:

Mrs. Wilson read aloud a Proclamation Honoring 4 Jermyn Survivors of the Pearl Harbor Attack. December 4, 2016 as Commander Danyo, Captain Urda Busy, Commander Willgrube, 1st Sergeant Kitchura Pearl Harbor Survivors Day in Jermyn.

A motion was made by Mr. Napoli and seconded by Mr. Markey to approve the proclamation honoring the four Jermyn Survivors proclaiming December 4, 2016 as Pearl Harbor Survivors Day in Jermyn, Pennsylvania. All in favor; motion carried.

There is a ceremony at St. Michael’s church honoring the four Jermyn survivors.

Resolution for Insurance:

Mr. Kulick read aloud the Resolution to authorize participation in the Workers Comp. Risk Pool. A motion was made by Mr. Markey and seconded by Mr. Parks to pass the resolution authorizing participation in the municipal workers comp. risk pool. All in favor; motion carried.

Delinquent Garbage Fee:

Mr. Kulick said there is still a list of 14 property owners who have not paid their delinquent garbage fee. The 30 days has passed since the letter went out. There was one issue with one tax payer who paid the fee but did not pay the penalty. They can either waive the penalty and interest or consider it to still be delinquent and stop collection. Mr. Kulick said his view is to still consider it delinquent and stop collection, if we waive the penalty we are setting a precedent that we will not be able to stop. Mr. Napoli agreed and said everyone will pay their fee and expect us to waive the penalty. Mr. Kulick also mentioned if the owners put out their trash we can cite them for the 24 hour refuse ordinance. There are still $11,000 unpaid garbage fees and $16,000 delinquent property taxes.

Crime Watch:

Crime Watch had a meeting last week and a question came up if council should establish the crime watch as a commission or committee. This will be discussed at the next council meeting.

Reminder: Saturday, December 10th will be the date for the Christmas Light Parade, sponsored by Girl Scout Troop #50440. The parade will start at 6pm on the corner of Rushbrook and Washington. The parade will travel down Washington Ave to Gibson Ave, continue onto Jefferson Ave, and end at the Borough Building. Refreshments will be served at the borough building after the parade.

The Jermyn Events Committee welcomes you to the Community Christmas Concert on Sunday, December 11th at 3pm. This event is free to the community, refreshments will be served

Little League- Jermyn Youth Sports:

Mr. Markey addressed his concerns with the Jermyn Youth Sports. In his opinion Jermyn Youth Sports is not necessarily being run efficiently and effectively. The president resides in Mayfield. Mr. Markey said he came to council last year and requested the borough to audit Jermyn Youth sports because as parents and coaches we were not getting answers about the books and finances that they expected as people who contribute to the set finances.  He was told by the previous council president and solicitor that Jermyn Borough was not under their jurisdiction because Jermyn Youth Sports was not using the Borough’s tax identification number. He later found out that Jermyn Youth Sports was using the Boroughs Tax ID number until they received their own. After speaking to the new solicitor about it he said regardless of Tax Id Numbers; they are using the borough’s property, we pay insurance on the stand, fences, backstop etc. and pay for utilities. Mr. Markey said it is well within Borough council discretion to require Jermyn Youth Sports to give us at least a listing of their officers and financials. Mr. Markey said this is something we should consider not speaking as a council member but as a parent and coach; usually what we are given is we have X amount of dollars in the bank but have never been given any actual financials. With any committee/ commission in town things are very transparent if anyone wants to inspect anything, any books or balances they certainly can. The previous treasurer for Jermyn Youth Sports resigned after Mr. Markey made the request of the financials. Mr. Markey said he wants it run more like an organization and the Borough to have a better relationship with Jermyn Youth Sports. Mr. Kulick said he suggested discussing this with Atty. Moran at next meeting to give us some guidance on this. Mrs. Wilson said the Historical Society and the Events Committee do not account to Council. She said what you do for one you have to do for all. Mr. Markey said we have a right to go and ask for a list of officers and financials. Mrs. Wilson said at least once a year an organization that has the name of Jermyn to it should give a list of officers; financials in the beginning or end of the year.

PUBLIC COMMENTS:

Mr. Chase asked about the new rental resolution. He asked why it is changing from $10 to $40. Lou Demarco also had concerns with the increase. Mr. Markey said we did some benchmarking with other towns and the fee is actually less than other borough’s. Mr. Chase asked what the fee is for. Mrs. Wilson said it is for safety and explained what it is used for. Mr. Chase said he understands what the sticker is for but why the increase. Lou Demarco asked what the $40.00 is being used for. Mr. Kulick said between the police activity the apartment buildings cost more to manage for us. Mr. Chase asked who enforces this. He said he has been buying stickers for 5 years and no one enforces this. Mr. Kulick said the fee has not gone up since 2002; when the ordinance was established. Mr. Markey said we had to take a look at some ordinances; we have been tasked to help generate revenue in a town that doesn’t have any revenue, this is one of the small things we unfortunately had to do. We are trying to get this town back on track; we are updating our fines and fee structures.

Mr. Markey said the DPW went into the Legion Room and the Girl Scouts left the room a mess. There was glitter and hot clue stuck to the carpets. Mr. Markey asked everyone to notify the committees that DPW is not a housekeeping service. It will be up to each committee/commission to clean up after themselves; this goes for the gym as well.

Mrs. Wilson said Evan Samuelson our new junior council member will be at our next meeting to introduce himself. Mrs. Wilson was asked by Mr. Yurgosky if he can do the swearing in of Evan at the January meeting; council approved. Lou Demarco asked about the reorganization meeting. Mr. Kulick said there is a reorganization meeting every two years; it will not be in 2017. Mr. Demarco asked if they would ever change the time of the meetings; if someone wanted to run for council but they work at night. Mr. Kulick said in the past they had some discussion on this but there are some that cannot make it in the day.

Mr. Rood said there has been a complaint about the siren blowing so many times. Joyce Electric looked at it and as of now the last time it went off it was ringing six times. He said he is working with Mr. Glass on 536 Washington. Mr. Rood said Council needs to setup a fee schedule and also look into getting an appeals board.

The Crystal Fire Co. is having a holiday cash raffle. $1.00 per ticket- top prize $500.00. Please see any member to purchase tickets. Drawing will be on Christmas Eve.

A motion was made by Mrs. Wilson and seconded by Mr. Napoli to adjourn the meeting at 9:05 p.m. All in favor; motion carried.

 

Minutes November 17, 2016

Jermyn Borough

Council Minutes

November 17, 2016

 

The Jermyn Borough Council held a council meeting on November 17, 2016 at 7:00 p.m. at the Jermyn Community Center, 440 Jefferson Avenue, Jermyn PA in the Council Chambers.

On roll call present were: Messrs. Frank Kulick, John Mark, Dan Markey, Kevin Napoli, Joseph Smith, JoAnne Wilson. Absent were: Robert Parks. Also present were Solicitor Larry Moran Jr., Mayor Bruce Smallacombe & Dylan Reeves; Junior Councilman.

MINUTES:

 A motion was made by Mr. Smith to accept the November 3, 2016 minutes, seconded by Mrs. Wilson; all in favor, motion carried.

TRASURER’S REPORT AND DISBURSEMENTS:

Balances are current as of November 14, 2016 and disbursements are from October 14, 2016 to November 17, 2016. General Fund $123, 304.84; Refuse $102,700.73, Recycling $19,861.11, Dept. of Hwy (Liquid Fuels) $25,254.74. Deposits $107,361.72 and Disbursements (including payroll & tax anticipation loan pay off in the amount of $101,323.41) $189,339.40. Mr. Kulick said there is an additional $10,000 in change orders added on to the paving project. Mr. Markey said it was not in the original specs and was not brought to council. A motion was made Mr. Markey and seconded by Mr. Napoli to pay all bills listed; not including paying the paving loan. All in favor, motion carried.  Mr. Kulick said we will not authorize paying the change orders until we get KBA to explain the change orders to us.

Mr. Markey suggested going back and amending his previous motion to pay the bills. He read aloud KBA invoices. Mr. Markey made a motion  amending the previous motion to pay the bills listed and to exclude the three invoices from KBA until we receive further clarification; motion seconded by Mr. Napoli; all in favor, motion carried.

MAYOR REPORT:

 There are a total of 882 police calls of service. Mayor Smallacombe said they are very active and the police are doing a very good job. There are three HD Video Audio recorders that we are going to donate to the police department. Mayor Smallacombe said they are a good idea to have in our police cars when pulling people over. One was donated by the Mayor and Wegmans donated two more, they donated a gift card to pay for the ones they donated and there is a balance on the gift card and it will be used on supplies for the Crime Watch. Mayor Smallacombe encourages residents to keep their vehicles locked.

EVENTS:

Events Committee will have their annual dinner March 4th at the Artisan. The Girls Scouts parade will be on December 10th and the Christmas Concert December 11th.

Mr. Markey said District Attorney Scanlon will be here for the Crime Watch reorganization meeting.

POLICE REPORT:

 Chief Arthur thanked Mayor Smallacombe for the donation to the police department. UGI was cited for not obtaining a Pave Cut Permit before working on Franklin St. He spoke to the foreman and told them about the pave cut permit ordinance. Chief Arthur also cited a resident on the 700 block of Madison. Residents moved out of their house and left all their garbage on the property. They served a felony firearms warrant on Washington Ave. it was a warrant out of another jurisdiction. The police department had heavy patrols out on Halloween night and mischief night. Chief Arthur thanked the fire police for conducting traffic patrol. Chief Arthur was happy to report there were no major issues for Halloween.

The spree of juveniles tipping birdbaths was arrested and they were issued fines and quite a bit of community service. The person who broke into the fieldhouse and stole the register was arrested and was ordered to pay restitution for the damage and the items that were taken; in addition to fines and community service.

They attended the Veteran’s Day Ceremony and did traffic control for the Veteran’s Day Bike Ride that came through town. There was also drug panel discussion at the high school that the police had attended.

SOLICITOR REPORT

 Atty. Moran said they prepared the resolutions that were requested and approved. They were sent to the Carbondale News for publication. Atty. Moran said he will review the contract for the paving company. In the contract the owner’s representative is Mr. Grizzanti from KBA. Mr. Markey asked if he had a chance to look at the ordinance if the fire co. can charge the insurance companies for services when they are called out for a property/casualty loss. They will not go after the home owner or take further action if the claim is denied by the insurance company. Atty. Moran said he will bring a draft in for next meeting. If both companies respond Mr. Markey suggested the money received be put into the Fireman’s Relief Fund.

Archbald Garbage Pickup: Atty. Moran said they want to maintain the status quo. The understanding is there was a longstanding/unwritten agreement between Jermyn and Archbald. Archbald picks up a handful of homes in the Nebraska Section and Jermyn picks up on Evergreen. Their solicitor is going to look into it.

Police Healthcare/Life Insurance: Atty. Moran said there is a specific provision that talks about an obligation to make specific payments for retired employee’s life insurance. Atty. Moran said he will do more research on this.

FIRE CHIEF:

 Mr. Rood said they passed the fireman’s relief audit. He is still working on four projects for the code enforcement. One is still waiting for a design to come back on what he is going to do at the property.

Mr. Kulick said we should send a letter to Mr. Chase and KBA to let us know what meetings they can attend and wants it required for them to attend one meeting each month.

JUNIOR COUNCIL:

 Dylan Reeves asked council if Evan Samuelson; our second junior council member effective January 2017 can attend the December council meetings. Council said yes.

FINANCE COMMITTEE:

 Mr. Smith thanked Mr. Markey and Mrs. Wilson. They met many of times throughout the past six months.

 

Admin General Gov.: $406,082.00

DPW: $165,145

Public Safety: $242,318.00

Public Safety – Fire: $34,090.00

Recreation / Shade Tree: $6,400.00

Total 2017 Projected Expenditures $ 854,035.00

Projected 2017 Revenues $ 757,235.00

Budget Adjustments $113,520.00.

Balance of $16,720.00

Drop 1 mil and decrease garbage fee by $20= $ 7,139.00 left in budget

Mr. Smith made the recommendation to drop the taxes by 1 mill. With the balance of the budget they will start an account that will be strictly used for the creek project. Mr. Smith said they will be reviewing the budget quarterly to make sure they are on par as to where they want to be. Mr. Markey said it is very hard to forecast fines, permits and other fees; they are not included in the budget because they are almost impossible to forecast, we hope our revenues will surpass this.

Mr. Markey thanked Mr. Smith and Mrs. Wilson. He said one of the big take aways; at least for 2017 the residents are starting to see improvements in the town; new roads, street signs and repaired equipment. He said they had to take the last three years of reported revenues and average them out to try and forecast 2017.

Mrs. Wilson commended the Finance Committee; the three of them worked very hard. Mrs. Wilson said they put money into the Rushbrook Creek Project in an account that will be setup. She said she hopes the residents of Jermyn realize they are continuing to contact people, our solicitor will be working; we want to get that creek done. Mr. Rood commented that the people that do not come here do not realize what you have accomplished; they do not see anything behind the scenes. Atty. Moran said that is the point of having the press here; this council has been working very hard and very few people are here to see it and appreciate it.

A motion was made by Mrs. Wilson and seconded by Mr. Markey to accept the tentative budget as presented by the finance chairman; Mr. Smith. All in favor; motion carried. Mr. Kulick thanked the Finance Committee for their great work.

SAFETY:

 Mr. Napoli said they received 5 applicants for the full time police officer position.  Mr. Napoli, Mr. Parks, Mayor Smallacombe & Mr. Smith will get together and do interviews. They will make a recommendation for the first December meeting. All applicants are internal.

RECREATION/SHADE TREE:

 Mrs. Wilson said there is a resignation letter from Kyra Davey. A motion was made by Mr. Markey and seconded by Mr. Smith to accept Kyra Davey’s letter of resignation from the recreation commission; with regret. All in favor; motion carried.

Mrs. Wilson read aloud a letter to allow parking of vehicles at the community center for the two Christmas events. A motion was made by Mr. Smith and seconded by Mr. Napoli to approve the requests of the Shade Tree Commission for parking on Nov 28th and December 3rd in the borough parking lot. All in favor; motion carried.

December 3, 2016 will be a 3 ½ tour of Christmas Lights- cost is $95.00/ person

Mrs. Wilson read aloud a letter to request Paul & Laureen Pidgeon on the Shade Tree Commission. A motion was made by Mr. Napoli and seconded by Mr. Markey to appoint Mr. Paul Pidgeon and Mrs. Laureen Pidgeon as new members of the Jermyn Shade Tree Commission. All in favor; motion carried.

Mrs. Wilson said County Waste is not picking up the garbage cans that the Event Committee purchased for the Borough; one is in front of Sterling Pharmacy, Windsor and Debbie’s Flowers. Mr. Markey said he will call County Waste to ask them to empty those three garbage receptacles.

Mrs. Wilson said she talked to the DPW about removing the air conditioners in council chambers. They suggested putting the small block windows in place of the AC units. The windows will be insulated.

Mr. Chris Jordan from Recreation presented council and said they will have the Christmas movie on December 17th 2016. At 5:30 p.m. they will start to serve hot chocolate & cookies; free of charge. The movie will start at 6:00 p.m. Santa Claus will also be there.

The Recreation meetings will be the first Thursday of every month at 7:00 p.m. at the Community Center.

Mr. Jordan said they would like to purchase a sound system. Mayor Smallacombe said there is a sound system the Events Committee has that they can use.

A motion was made by Mr. Napoli and seconded by Mr. Markey to remove Matt Parry and Chris Stefalo from the Recreation Commission. All in favor; motion carried.

A motion was made to appoint Christina Jordan and Joe Ambrosia to the Jermyn Recreation Commission. Motion carried.

On behalf of Council; Mr. Napoli thanked Mr. Jordan.

DPW Report by Mr. Markey:

 Davis Court:  Davis Court is still not functioning properly after Archbald DPW came through with their jetter.  We believe UGI may have damaged some storm pipes when they were working.  Solicitor Moran will send a letter to UGI to ask them to come and remedy any damage caused by them.

Home on 700 Block of Lincoln:  There is a residence on the 700 block of Lincoln that is taking on water running downhill on the street from Mayfield.  KBA has taken a look at this, but we still need to devise a solution.

Trucks on Bridge St.:  Once ordinance to allow signs for trucks to use Bonnie Drive is ready, we need to approach PennDot to request permission since each requested sign will be placed on a state road.

Drains By 402 Delaware St:  This item is still outstanding, but we will make sure to get this completed shortly. They received approval from the fire co.

Lane St:  This will be filled with millings and rolled in the springtime.

Old Mill Road:  The parts that have been milled have been filled with 4B stone for now until the springtime, in which we will fill with asphalt. There are a lot of residents on Old Mill Rd. who are upset with the road.

SaltPENNDOT automatically renews our contract every year for 150 tons @ $74.99/ton unless we request our contract to be terminated.

Mr. Markey read aloud a letter from a resident on 607 Garfield Ave.

The letter stated the construction company left behind rocks, mounds of dirt and destroyed property. The brush and weeds have grown through their fence. They can no longer use their side or back gates due to this mess. Years ago the resident approached Jermyn Borough officials in reference to this problem and their response was to send workers out once or twice during the summer to weed whack the small area from the road up to the corner where the fence begins. Mr. Markey said he does not know if this is our responsibility. Mr. Mark said it is privately owned property. Mr. Mark said to make sure that area is in Jermyn. Mayor Smallacombe said anything that is in Jermyn we can cite them for weeds, the property owner is responsible for controlling the weeds; whether it is undeveloped or not. Mayor Smallacombe said you cannot have the weeds growing through someone’s fence. Mr. Markey will let the resident know that it is private property.

Plow Schedule: Mr. Markey said the plow schedule was distributed to all DPW personnel and police. He would like to establish an on call pay for DPW employees for the winter weather months. Mr. Markey said he came up with the plow schedule because it is not fair to the two full time employees during the winter to be handcuffed to Jermyn. He brought in the part timers and made up a 3 week rotation. Mr. Markey proposed a $50/ per week pay per DPW employee (that is on call that week) while the plow schedule is in effect.  From beginning of November to the end of March it comes out to $1650.00 and there is more than enough money in the 2016 part time DPW budget to pay for 2016 and 2017 without dipping into the 2017 budget. A motion was made by Mr. Smith and seconded by Mrs. Wilson to authorize the payment of $50 per week per DPW employee who is on call that week from November to March. All in favor; motion carried.

Mr. Markey said before we list the DPW garage up for sale; we have someone who is privately interested in a purchase. Mr. Smith said the money realized from the sale of the DPW garage will be used to help fund any type of project that we do for building something or buying land for the DPW. It is in the best interest of the borough and fairness to the citizens that we do not give it away and try to sell it because we are going to be responsible for building something and any money realized in the sale will help us with the cost.

We received a $100.00 donation from Bottler’s towards the next newsletter. Mr. Markey said this will help offset the costs.

Mr. Markey said a few years the borough agreed to switch the phones to Vonage. Council voted to switch the phones to Vonage and later on it was redacted by the Borough Manager without the support of Council.

UPDATE ON CREEK PROJECT:

Jonathan Conville from DEP will be here on Thursday January 12, 2017 at 7:00 p.m. to give an update on the Rushbrook Creek Project.

PPL LED CONVERSION:

The upfront cost to convert all lights to LED will be $3,180. Mr. Mark suggested calling other Boroughs who recently converted and ask how they did it.

AUDIT:

 An accountant will be in the borough office next week to work on the exit audit.

Mayor Smallacombe thanked all those who came out to the Veteran’s Day Ceremony and also thanked all Veteran’s for their service.

 

A motion was made by Mr. Napoli and seconded by Mrs. Wilson to adjourn the meeting at 10:00 p.m. All in favor; motion carried.

 

 

 

Council Minutes for November 3, 2016

Jermyn Borough
Council Minutes
November 3, 2016

The Jermyn Borough Council held a council meeting on November 3, 2016 at 7:00 p.m. at the Jermyn Community Center, 440 Jefferson Avenue, Jermyn PA in the Council Chambers.

On roll call present were: Messrs. Frank Kulick, Robert Parks, John Mark, Dan Markey, Kevin Napoli, Joseph Smith, JoAnne Wilson and Dylan Reeves; Junior Councilman. Also present were Attorney Christopher Harrison, Mayor Bruce Smallacombe.

MINUTES:
A motion was made by Mr. Napoli to accept the October 13, 2016 minutes, seconded by Mr. Markey; all in favor, motion carried.

FINANCE COMMITTEE:
Mr. Smith presented to council a tentative budget for the year of 2017. Before he presented the budget he thanked Mr. Markey and Mrs. Wilson who served on the committee. They met many of times and a long period of time, this budget is a collective result of the three of them working close together. Mr. Smith said the budget addresses a lot of concerns the committee and council had. Tentative Budget 2017 Categories:

Admin General Gov.: $406,082.00
DPW: $165,145
Public Safety: $242,318.00
Public Safety – Fire: $34,090.00
Recreation / Shade Tree: $6,400.00
Total 2017 Projected Expenditures $ 854,035.00
Projected 2017 Revenues $ 757,235.00
Budget Adjustments $113,520.00.

Mr. Smith read aloud the General Gov. Line items. Mr. Markey said there is a line item for the Mayor because the Mayor gets paid and it has to be in the budget. Mayor Smallacombe said he donates the money back to the Borough. Mr. Smith said the idea of the committee was to be very exact and they went line item by line item. Mayor Smallacombe said he would like to see the money be used for something else and said it was taken out of the budget when he refused the money. The Finance Committee thanks Mayor Smallacombe for donating the money back to the borough.

Mr. Smith read the DPW Line items. Mr. Markey commented on the vehicles line item, it is to purchase a stainless steel dump body on a truck. The street signs are being replaced; it will be required by the government. Mr. Kulick asked if the salaries include an increase. Mr. Markey said they both include a $.50 increase.

Mr. Smith said they spent a lot of time figuring out the revenues to try and get an educated guess as to where they are going to be. They did not want to misrepresent what is coming into the Borough. There was a discussion on lowering the Fire Dept. Contributions. Currently we pay each fire co. a $7,000 yearly contribution. Mr. Markey said when we accepted the new insurance contract the borough took on the physical damage for the fire apparatus and in turn saves the fire co almost $11,000 per year just in physical damage. Mr. Markey said by lowering each contribution by $2,000 the borough can save $4,000 still contribute $5,000 to each fire company and each company is saving $5,000 in insurance costs; it nets each fire co. an additional $3,000 per year. Instead of getting $7,000 contribution per year they are getting a $5,000 realized insurance cost saving and $5,000 contribution, which is about $10,000.

Mr. Smith said as long as we can control the cost of things and keep improving the borough; we are doing what people elected us to do. Mr. Kulick suggested lowering the garbage fee; we have quite a bit of money in the garbage account.

DPW:
Mr. Markey presented to council a proposal for a new DPW Garage. In the proposal it was stated the electrical, plumbing and heating systems all need to be updated at the current DPW Garage, the necessary repairs and updated will cost est. $50,000 – $100,000. The DPW has researched a number of solutions, and a pole building might best suit our needs. The proposal stated they can put up a 90’ x 40’ x 16’ pole building for just under $50,000, construction of the building is included in the $50,000. Electricity, plumbing and heating would probably all need to be completed by contractors and/or volunteers. A desirable space for the new DPW garage would be somewhere like Bonnie Drive, which is zoned for industrial use and away from residential buildings. Mr. Kulick suggested contacting a realtor so we can get a valuation on the property that is currently being used as the DPW garage. Mr. Kulick said based on Mr. Markey’s recommendation the current DPW building is a money drain and we should look at doing something with it regardless of how we move forward and said in the recommendation we can survive without it. He said the first step is getting a fair valuation on the property. A motion was made by Mr. Napoli and seconded by Mr. Markey to allow the borough secretary to call realtors for the DPW garage. All in favor; motion carried.

SOLICITOR:
The solicitor reached out to Archbald Borough and they have not heard back on the status of picking up garbage on the Archbald side of Evergreen Dr. Council has not heard of an agreement of us picking up the garbage on the Archbald side.

The Solicitor read aloud the ordinances that will be amended. Mr. Parks asked if we are going to change the garbage fee. Mr. Markey asked if we have a surplus in the account now. Mr. Kulick said we can safely lower the amount. A motion was made by Mr. Markey and seconded by Mr. Napoli to postpone the regular council meeting on November 10th, 2016 to November 17, 2016 for a special meeting for all borough business. All in favor; motion carried. This will allow for the 7 day period to advertise the amended ordinances. A motion was made by Mr. Markey and seconded by Mrs. Wilson to allow the solicitor to advertise the amended Garbage Ordinance 2-90 with updated garbage fee of $145.00 instead of $165.00 and the rest of ordinance as stipulated. All in favor; motion carried. A motion was made by Mr. Markey and seconded by Mr. Napoli to allow the solicitor to advertise the amended rental ordinance as read. All in favor; motion carried. The solicitor read aloud the amended pave cut ordinance. A motion made by Mr. Markey and seconded by Mr. Smith to allow the solicitor to advertise the amended Pave Cut Ordinance as read. All in favor; motion carried.

The solicitor read aloud the amended Solicitation Ordinance. A motion made by Mr. Smith and seconded by Mr. Parks to allow the solicitor to advertise the amended Solicitation Ordinance as read. All in favor; motion carried. The solicitor read aloud the amended Callahan Park Ordinance.  A motion was made by Mrs. Wilson and seconded by Mr. Parks to allow the solicitor to advertise the amended Callahan Park Ordinance as read. Mayor Smallacombe suggested we eliminate one ordinance as they might be similar because there is a Parks and Rec Ordinance and a Callahan Park Ordinance. Council agreed to go forth on what we are doing now and eliminate at a later date.

The solicitor read aloud the amended Alarm Registration Ordinance. Chief Arthur said because the offense is summary of offense there is a 30 day statute of limitations and if you submit it quarterly you would be out of the statute of limitations. Also the language of Borough Manager has to be changed to Secretary since the Manager position was abolished. The solicitor read aloud the amended Dumpster/Roll Off Ordinance. A motion was made by Mr. Markey and seconded by Mrs. Wilson to allow the solicitor to advertise the amended Dumpster/Roll Off Ordinance. All in favor; motion carried.

Crime Watch:
A Crime Watch re-organization will be held on Sunday November 20, 2016 at 6:00 PM at the Jermyn Community Center. All are welcome to attend.

Refuse:
Mr. Parks said Bardane Manufacturing never received Recycling Totes from County Waste.  Mr. Markey said he told County Waste to drop them off at all the businesses; the contract is residential and commercial recycling.

Recreation Committee:
Chris Jordan from the Rec. Committee said they need at least 3 residents. They currently have 5 members listed but only 2 are active. He is seeking more people to join the Rec. Committee. Mr. Markey said there are a couple people that are involved in everything and relied upon to do a lot for committee’s and other activities and they get burned out. Chris Jordan said Kyra Davey brought a lot of donated goods in. Mr. Markey said Kyra is going to bring in First Aid kits and vehicle First Aid kits donated by Fastenal. A  letter of appreciation was suggested for Kyra Davey and Fastenal. Mayor Smallacombe suggested posting that everyone can come and help out at all committee’s; whether they are a member of the committee or not.

Gym:
Mr. Markey said he had the DPW change the locks to the Gym and Stage. Chief Arthur and Officer Calzola locked the doors to the gym before they left one night. When Officer Calzola returned he had noticed the gym doors were open and lights were back on. Chief Arthur was able to look back at the tapes and it appeared the kids may have had a key to the gym. Mr. Markey suggested giving each organization their own pin to unlock the doors so they can keep track of who is coming in and out.

Chief Arthur also realized the security cameras have not been recording for 6-7 days. Whoever had shut it off had to have access to the borough office. Mr. Markey said this situation will be remedied.

Historical Society:
There will be a concert on November 19, 2016 at 7:00 P.M. at The Jermyn Community Center.

Public Safety:
Mr. Napoli requested that Mr. Mark be removed from the Safety Committee for lack of attendance and lack of stability when things need to be done. Mr. Kulick said to tell Mr. Mark that he is no longer apart of the Committee. Mr. Parks was appointed to the Safety Committee to replace Mr. Mark. 

Mr. Napoli said he will move forward and post the announcement for the full time police officer. Mayor Smallacombe asked when they plan on hiring? Mr. Napoli said he would like to get all applicants by the end of November and then get the applicants in and interviewed by the second meeting in December and make a decision then. The officer would start on January 1, 2017. Mrs. Wilson suggested picking a beginning of a pay period; it would make it a lot easier.

Junior Council:
Council received one application for Junior Council. A motion was made by Mr. Smith and seconded by Mrs. Wilson to appoint Evan Samuelson as Junior Councilman for Jermyn Borough Council effective January 2017.

PPL/LED Conversion:
Mr. Markey said they voted earlier in the year to convert the street lights over to LED. We will move forward now on looking into making the switch.

Public Comment:
Veterans Day Ceremony will be on Friday 11/11/2016 at the World War I Park at 11:00 a.m.
The Crystal Fire Co. will have a spaghetti dinner on Saturday Nov. 12th 2016 from 4-7pm $9.00.

A motion was made by Mr. Napoli and seconded by Mrs. Wilson to adjourn the meeting at 10:00 P.M. all in favor; motion carried.