Jermyn Borough Council Meeting Minutes 11-15-18

Jermyn Borough
Council Meeting
11/15/18
The Jermyn Borough Council held a council meeting on Thursday, November 15, 2018 at 7:00 pm in Council Chambers of the Jermyn Borough Building, 440 Jefferson Ave, Jermyn PA.
The meeting was called to order by President Frank Kulick with the Pledge of Allegiance.
On roll call, the following members were present: Frank Kulick, Kristen Dougherty, Jennifer Schreiner, Kevin Napoli, Cynthia Stephens, and Joanne Wilson. Also present was Attorney Aquilino and Dennis Kutch from KBA. Carl Tomaine, Mayor Fuga and Ray Rood were absent. Bob Chase joined the meeting at 7:03 pm
Minutes:
A motion was made by K. Dougherty to accept the minutes of 11/1/18. Seconded by K. Napoli. All in favor, motion carried.
Treasurer’s Report:
D. Markey read the treasurer’s report as follows:
ASSETS:
Current Assets
100.01 Checking-General Fund 68,493.15
Cash – Paving First Com Bank 398.96
Liquid Fuels FNB Interest 63,822.25
Checking FNB Refuse 67,590.96
100.02 Checking-Tax Fund 23.32
Cash – Crime Watch 1,442.35
100.04 Checking-Liquid Fuels 25.54
100.05 Checking-Recycling 8,176.86
100.06 Checking-DARE (Closing) 28.10
100.08 Checking-Holiday Light 2,114.85
Cash Checking – Recreation 15,453.25
120.06 DPW Capital Reserve 30,026.58
120.01 Investment-General Fund 1.39
120.02 Investment-Recycling 1.33
120.03 Investment-Refuse 2,493.32
120.04 Investment-Dept of Hwy 43,994.79
120.05 Investment-Paving Fund 11.43
Prepaid Expenses – Other 1,900.00
Total Current Assets 305,998.43
Disbursements:
Disbursements 10/19/18 to 11/15/18 $34,765.20
*Includes $14,000 Fire Co Contributions, $11,402 County Waste
Payroll 10/19/18 11,791.99
Payroll 11/1/18 11,143.99
Total Disbursements 58,349.18
Deposits:
Deposits 10/19/18 to 11/15/18 28,114.81
A motion was made by C. Stephens to accept the Treasurer’s Report and pay the bills as presented, seconded
by J. Wilson. All in favor, motion carried.
Correspondence:
F. Kulick read a letter from FEMA regarding a meeting on 12/11/18 from 10am-noon at William Walker
regarding the Mayfield Flood Risk Project, and stated if anyone wanted to go, mark your calendars.
F. Kulick also read an invitation for council to NEIC’s Holiday Party. F. Kulick also reminded everyone about
Light Up Christmas Night Out at the Artisan Fire Co. on December 15th from 6-9pm.
Public Comment: In absence of Katelyn English from Lackawanna County, D. Markey read different flyers
regarding different events, including: Lackawanna County Winter Market, Festival of Trees 2018, Elf on the
Shelf Trolley Special, Angel Trees, Santa Train, Blight to Bright Meeting, Gentle Yoga Classes, Hands on Floral
Design Class, and Ice Jam Training.
Reports:
Police: Chief Arthur reported the police are increasing enforcement at school bus stops, concentrating
on areas where they are receiving complaints. There are other investigations ongoing as well.
Fire: Chief Rood was not in attendance, but F. Kulick asked B. Chase in his role as Captain of Artisan
Fire Co. if the grants going to the fire companies is something that Jermyn fire dept’s will get a chunk of? B.
Chase stated that this is grant money that is distributed yearly, and for some reason, it was up-played on the
news this year.
Zoning: B. Chase states he received several zoning permit applications. One application was
incomplete, and another he believes there is more going on than what was being applied for. B. Chase stated
he is looking for the portion in zoning stating an accessory structure must have a primary structure on the lot.
Mayor: Mayor Fuga was absent due to plowing during the snowstorm.
Engineer: D. Kutch stated there were some manhole covers in the Woodlands that couldn’t be found,
as they may have been paved over, etc. DPW will open them for KBA so they can be videoed and can put the
project out to bid for spring. Delaware St. Stormwater Project survey is compete. The DPW building plans are
complete, and we are awaiting the USDA for funding. D. Markey reported he received a letter from the
Lackawanna County Planning Commission regarding approval for a sub-division of the Moscovitz property by
the Morans. B. Chase stated it should have gone to the Jermyn Planning Commission first prior to the county.
D. Markey stated he will send letter and maps to the Jermyn Planning Commission. K. Dougherty asked if we
were in jeopardy of losing funding for the Woodlands Sewer & Paving Grant. D. Markey stated he didn’t think
so, and he remembers seeing a date of 2021 on the paperwork. D. Markey stated we need to look into putting
the parking lot paving project out for bid soon so we don’t lose that grant funding. D. Kutch stated normally
the structure is put up before the paving. D. Markey stated the USDA said it may be better to pave prior to
the building being constructed. D. Kutch stated there may be grading issues. D. Kutch also stated concerns
regarding R&L Carriers, stating a traffic study should be conducted, which R&L should be aware of.
Public Safety: K. Napoli stated he had nothing other than the full time officer, which will be handled
later in the meeting.
DPW: D. Markey reported tonight is our first snowstorm of the season, and the part timers should be
coming in overnight. The on-call schedule is in effect. D. Markey explained the on-call schedule to the council.
D. Markey stated we will need to hold a DPW Committee meeting shortly, as we have a new application for
employment. We are starting a project in the side stairwell to dress up the building a bit, and we will have
volunteer help.
Finance: F. Kulick reported there was a finance committee meeting held on 11/13/18, and at the next
council meeting on 12/6/18, there will be a proposed 2019 budget to vote on. After it’s accepted, it will need
to be advertised and available for inspection for 10 days prior to passing. F. Kulick stated the budget looks
promising, but will need to be finetuned.
Recreations: K. Dougherty reported the annual children’s Christmas party will be held December 23rd
from 5-7pm and preparations are being made. K. Dougherty asked D. Markey how the search for a new
vending machine is going. D. Markey stated he asked the seller for pictures, and is still awaiting them.
Grants: K. Dougherty asked D. Markey if anything came back yet regarding the gym floor grant. D.
Markey advised it was signed and delivered back to the state, but we haven’t received anything back yet after
that. K. Dougherty asked if there was a timeframe on the leaf vac. D. Markey stated we can’t purchase until
all the contracts are signed.
Shade Tree: J. Wilson reported that bare roots were planted today in areas where trees were
diseased, destroyed, etc. The 12/8/18 parade is still on, but the Christmas Concert is postponed to 12/16/18.
D. Markey will let J. Wilson know for sure if they gym is available. J. Wilson stated she has all the cases for the
Hometown Hero banners when they come down. J. Wilson reported that no more applications for banners
are being accepted at this time, due to PPL charging to place items on their poles. F. Kulick stated he has an
issue with that, and everyone should have an opportunity to get a banner, even if the price goes up. F. Kulick
asked when the next shade tree meeting is. J. Wilson stated the 2nd Tuesday in January.
Crime Watch: J. Schreiner has nothing to report at this time.
Solicitor: B. Aquilino stated he received Pension Plan Joinder Agreement documents which he will
sign.
Code Enforcement: B. Aquilino stated that the apartments 106-118 Rushbrook St were inspected, and
there are a list of code and safety violations. The owner hasn’t been forthcoming with making corrections, so
after the holiday, he may have to send out notices to the tenants that they need to find somewhere else to
live until the building is up to code. B. Aquilino asked what happened with the certified mail? D. Markey
stated he was told by the USPS that they couldn’t send certified to the owner or to the owner of 734
Washington Ave due to the postal service not being able to find the addresses in their database.
Borough Manager: D. Markey reported that PENNDOT Liquid Fuels made two visits. The first visit was
to go through what is eligible and ineligible for payment through the fund, and the second visit was to assist in
the yearly report which must be submitted by January 31st of each year. They came in and got us up to date
with the report. The PENNDOT liquid fuels 2017 audit was held on 11/6/18, everything went well, and there
were 2 findings from the audit: 1. We need 2 signatures on each check, and 2. The audit requires both front
and back of cancelled check. The DPW and Borough Manager attended PA One Call Locator Training. Things
were being handled incorrectly by the borough, which was learned through the training, and corrective
measures were taken immediately to ensure the borough is following proper protocol. J. Wilson stated when
they plant trees, she calls PA One Call. D. Markey stated the Feed-A-Friend barrel will be picked up shortly.
He attended a Role of the Municipal Secretary Training, which was supposed to be a 2 day training. He did not
attend the second day due to the snow storm, and a webinar make up will be held in the near future. The
Santa Parade is this Saturday, and we will be leaving for the parade by 9:45am. We are in the 5th Division – the
Santa Division. The Girl Scouts Christmas Lights Parade is Saturday, December 8th at 6pm. Light Up Christmas
Night Out is at the Artisan Fire Company on Saturday, December 15th from 6-9pm, proceeds benefit the
Jermyn Holiday Light Fund. Alternate parking is in effect currently, and residents have until midnight tonight
to move to the even side of the street, then tomorrow at 5pm they will have until midnight to move to the
odd side, unless rescinded earlier by the Mayor. F. Kulick asked what vehicles would be taken to the Santa
Parade. D. Markey stated the new DPW truck, the Police SUV, and Artisan vehicles.
Land Appraisal: K. Dougherty reported she hadn’t heard anything back yet regarding the appraisal of the land.
F. Kulick offered to try to contact another appraiser as well.
Business Permit Ordinance: B. Aquilino states one of the things that has reared its ugly head is that
sometimes we don’t know who is the owner of some businesses, and also all businesses need to have a
registered address for service, and we may need to add to the borough business ordinance.
Pension Plan Joinder Agreement: B. Aquilino stated we need to amend pension plan to comply with state
law.
Tax Bill Printing Update: D. Markey advised that Atty Aquilino doesn’t have the resolution available that was
voted on last meeting, because the information we were given was incorrect, and Lackawanna County will
continue to print our tax bills, however they cannot print ad hoc items on the bills for each municipality.
Executive Session: Council went into executive session at 7:56 pm for personnel purposes. Council convened
from executive session at 8:50 pm.
Contract for Chief Arthur: F. Kulick reviewed the terms of the contract proposal with Chief Arthur. Chief
Arthur agreed to the terms of the contract. Motion by K. Napoli to offer a 5 year contract to Chief Arthur with
15 sick days, 4 personal days, 4 weeks vacation after 12 years, sick days to be carried over to max of 12 weeks
or 60 days, terms of bereavement & holiday as per the borough handbook. Contract to include a 2% salary
increase each year, beginning with 2020, which is second of five contract years. Seconded by C. Stephens. All
in favor, motion carried.
Full Time Officer:
K. Napoli welcomed Officer Binner to the meeting, and stated council would like to offer Officer Binner the full
time position with the stipulation of six (6) sick days per year, plus two (2) personal days per year, with
carryover of sick days, maximum of 12 weeks or 60 days, and a rate of pay of $20/hour. Officer Binner
accepted. Motion by K. Napoli to hire Jack Binner to fill the vacant full time officer shift with the agreed up stipulations, seconded by J. Wilson. All in favor, motion carried.
Adjournment: With no other business to come before the meeting, a motion was made by K. Napoli to adjourn, seconded by J. Schreiner. All in favor, motion passed. The meeting adjourned at 8:56 pm.
Respectfully submitted,
Daniel Markey
Borough Manager

Please Lock Your Car Doors

Please make sure your car doors are locked to prevent theft of items.  If you notice items missing please report to Jermyn PD.  570-342-9111

Jermyn Christmas Spirit

Jermyn Christmas Spirit

Lackawanna County Heritage Fair Meeting

Lackawanna County Heritage Fair Participation 2018

Light Up Christmas Night Out

Light Up Christmas Night Out V1

Jermyn Borough Council Meeting Minutes 11-1-18

Jermyn Borough
Council Meeting
11/1/18

The Jermyn Borough Council held a council meeting on Thursday, November 1, 2018 at 7:00 pm in Council Chambers of the Jermyn Borough Building, 440 Jefferson Ave, Jermyn PA.
The meeting was called to order by Vice President Kristen Dougherty at 7:07pm with the Pledge of Allegiance.
On roll call, the following members were present: Kristen Dougherty, Jennifer Schreiner, Cynthia Stephens, and Joanne Wilson. Also present was Attorney Aquilino.   Frank Kulick, Carl Tomaine, Mayor Fuga, Ray Rood, Bob Chase, and KBA were absent. Kevin Napoli joined shortly after roll call at 7:09 pm.
Minutes:
A motion was made by C. Stephens to accept the minutes of 10/18/18. Seconded by J. Schreiner. All in favor, motion carried.
Correspondence:
K. Dougherty read a letter from the Insurance Service Office (ISO), stating that the Building Code Effectiveness Grade (BCEG) ratings being applied for Jermyn are Class 3 for Commercial & Industrial Properties, and Class 4 for One and Two Family Residential Properties on a scale of 1 to 10, with 1 representing excellent code enforcement and adoption efforts.
K. Dougherty read correspondence stating that Ronald Novotny, 427 Rear Madison Ave, is appealing his property tax assessment with the court of common pleas.
Public Comment: None
HR 291 of 2017: K. Dougherty advised this was brought up by J. Wilson last meeting regarding a resolution to complete a feasibility study regarding a state run earned income tax program. J. Wilson stated that the Lackawanna County Association of Boroughs passed a resolution against HR291, and urged municipalities to do the same. J. Wilson suggested revising the county resolution, making it applicable to Jermyn. D. Markey stated right now, the resolution passed was just to conduct the study, not to change anything. He stated that we were not approached for our input as of yet, and we don’t know enough yet, as it’s just a study being conducted. We could stand to benefit, or we could stand to lose, but we don’t know yet. J. Wilson stated we may be jumping the gun, but she doesn’t want us to lose out on it. D. Markey stated we don’t have enough information yet to make a decision as to whether the borough is in favor of or against the PA Dept of Revenue taking over the EIT collections. K. Napoli stated there are too many open ended areas. J. Wilson suggested we stay up on this. Attorney Aquilino stated it’s just a feasibility study and we just don’t know if it’s going to benefit us or not, but after the study goes through, and the bill is written, we will then have an opportunity to weigh in.
Full Time Officer:
K. Napoli stated he really wanted to get this done tonight, however with the absence of F. Kulick and C. Tomaine, he needs to table until next meeting. Both candidates were interviewed, and they’ve reached a
decision to recommend to council, but for budgetary purposes, he’d like to have the rest of the finance committee present. Tabled until next meeting.
Business Permit: This was asked to be placed on the agenda by F. Kulick. Attorney Aquilino stated to table this also. D. Markey stated that he thinks we may want to resurrect this proposed ordinance, it was discussed at length earlier in the year, advertised once with a fee, then sent back to the drawing board to pass without a fee. Tabled until next meeting.
Employee Handbook: Attorney Aquilino asked if council has formally requested review & revision of the handbook. K. Napoli motioned to request the solicitor to review and revise the handbook. Seconded by C. Stephens. All in favor, motion carried.
Garbage Pickup Issues: D. Markey reported some residents had uncollected bulk items last week, and the can delivery truck came in on Monday and assisted with the bulk trash pickup. Attorney Aquilino asked if there would be reason to believe this would be an ongoing issue? D. Markey said he didn’t think so, it could have been a new driver or miscommunication. Different stories were traded about previous trash issues.
Printing Tax Bills: D. Markey reported he received an email from PDQ printing stating Lackawanna County decided not to print tax bills for municipalities any longer. D. Markey also received a call from Mayor Chelik from Mayfield, who received the same email. D. Markey reached out to PDQ and they advised that the county advised the Tax Collectors Association that they would not be printing tax bills, and recommended council pass a resolution urging the county to reconsider their decision. J. Schreiner motioned to pass a resolution urging the county to continue printing tax bills for municipalities, seconded by K. Napoli. All in favor, motion carried.
Rental Unit Inspections: D. Markey reported he and F. Kulick attended a class for rental unit inspections last week, and he would work with the solicitor/code enforcement officer to update our process of inspecting units, creating a checklist, etc. A discussion was held regarding how often units would be inspected – yearly, once someone moves out, etc. Attorney Aquilino stated that currently inspections are upon code enforcement complaints by tenants, or by visual issues seen by street, or findings by police or fire personnel. Mr. Lou DeMarco asked what type of standards are followed? D. Markey advised the UCC codes are followed. J. Schreiner asked if we’re hoping to inspect all units by next year? Attorney Aquilino asked how many permits were issued this year. D. Markey stated there were about 208 permits issued this year, however, most are multi-unit . K. Dougherty asked if a landlord notifies the borough if a tenant has moved out? D. Markey stated no, but one of the recommendations from the PSAB is that we can ask for names and contact numbers of tenants 18 and older, so emergency personnel can ensure all the tenants are present and accounted for in case of an emergency. He stated that he thinks it makes sense to require landlords to notify the borough of a tenant moving in or out as a requirement to keep their permits. D. Markey also stated we are allowed to come up with an inspection schedule/requirements however we’d like, as long as it’s uniform and fair to all landlords. Mrs. Carrie Chase suggested to look at the Section 8 requirements to benchmark. A discussion was held as to when and how often to require inspections. D Markey stated we’re going to take a deep dive into this and do what works best for the safety and welfare of the residents and the town.
Land Appraisal: The person referred to us hasn’t gotten back to us after multiple calls. K. Dougherty reported she called Henry Deeke to appraise. We need to send PIN #, deed, and he will be able to complete within 5-10 business days.
New Business:
D. Markey reported he will still give treasurer’s report on 2nd monthly meeting, however he’s going to present a list of bills payable each meeting so he can make payments online and by phone accordingly. This was approved by the solicitor and accountant. Motion by C. Stephens, seconded by K. Napoli to pay the bills, all in favor, motion carried.
K. Napoli asked for a meeting with F. Kulick, C. Tomaine, and Attorney Aquilino to hold a meeting prior to the next meeting to discuss the contract for Chief Arthur.
Adjournment: With no other business to come before the meeting, a motion was made by K. Napoli to adjourn, seconded by J. Schreiner. All in favor, motion passed. The meeting adjourned at 7:54 pm.
Respectfully submitted,
Daniel Markey
Borough Manager

Trash & Recycling Pickup Moved to Saturday This Week

Jermyn borough trash and recycling pickup will be held on Saturday, November 24th this week due to the Thanksgiving holiday.

We hope you all have a Happy and safe Thanksgiving. Tell your neighbors about Rapidcast!  They can sign up by calling 570-876-0610.